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| Table of Contents |
|---|
Introduction
The Crew Station Bill module is designed to create and maintain the Muster lists. The lists contain a detailed description of duties and responsibilities assigned to each person on the ship. In other words, the module covers the functions each member of a ship crew is required to perform in case of an emergency.
The module structure is primarily based on the safety plan available on a vessel. We have carried out a careful analysis of existing examples and developed a structure that is very recognizable and where our users can set off various lists based on those safety plans.
Crew Station Bill relations diagram
User Interface
The section is an overview of the Crew Station Bill module interface, its commands, and basic usage.
To get started, click the Crew Station Bill button on the Modules ribbon. The module becomes active from the Muster Roll ribbon tab where you can start managing it.
The functional left-hand side pane gives you access to all the resources for managing the module.
On the pane, the functions are combined into categories as follows:
...
Type (mandatory field). Select a type of boat from the drop-down list. For more information on how to define a boat type, see Define Boat Type.
Lifeboat. Enter a boat name.
Description. Add any comments.
Capacity. Define the number of persons permitted on the boat.
Location. Specify where the boat is located on the vessel.
To remove a rescue station, select it and click Delete Rescue Station on the ribbon.
On defining a rescue station, proceed as described below:
Define a header for the created rescue station. For more information, see Station Header.
Setup Stations and link them to the rescue station. For more information, see Muster Stations.
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In case the Type drop-down list does not show any options, you need to generate vessel types. To do this:
Switch to the Setup ribbon tab and click the General Codes button.
On the Structure pane, click the Vessel code category to expand it and select Lifeboats/Rafts.
Click the New button in the Actions group of the Manage ribbon tab. The General Code Editor (Lifeboats/Rafts) dialog appears:
...
Enter a Code (mandatory field), a unique alphanumeric APM code.
In the Text field, indicate the name of a new vessel type and its alternative name, if needed, in the Alternative field.
In the Sort field, define the order number of a record (where 0 means the first record in the list).
In the Is Passive field, specify whether the code is to be active or passive. Passive codes appear as disabled.
In the Capacity field, enter the number of people permitted on the boat.
Select Davit Launched Lifeboat/Raft in case a davit is used on a ship for supporting, raising, and lowering boats.
Click OK to proceed.
Decks
To define vessel decks, navigate to Setup > Decks and click the Add Deck button on the ribbon.
Clicking the command enables the fields to be filled out:
...
On the Notes pane, you can type the instruction message or click 
to load a message from a file.
To permanently remove an instruction, select it and click Delete Instruction on the ribbon.
Besides, you can assign the instructions to certain stations in the Stations view. This data will be shown in the reports afterward. For more information, see Add Instructions.
Secondary Assignment
The secondary assignment is intended for defining additional Muster lists. To do this, navigate to Setup > Secondary Assignment and click the Add Secondary Assignment button on the ribbon.
Clicking the command enables the fields to be filled out:
...
On defining, proceed as described below:
Define a header for the created secondary assignment. For more information, see Station Header.
Setup Stations and link them to the second assignment. For more information, see Muster Stations.
As a result, all the secondary assignments that you define will be separately displayed in the Muster Setup category:
For more information on how to complete the second assignment with the data such as a list of crew members, their duties, positions, etc., see Muster Setup.
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|---|---|---|---|---|
|
...
Station # is a unique alpha-numeric APM code.
The station is a station name.
Duties represent obligations to be taken in the current station. Select an option from the drop-down list. For more information on how to add duties, see Duties.
Station Header allows assigning a header to the current station. Select an option from the drop-down list. For more information, see Station Header.
Sort Nr is an order number of a record (where 0 means the first record in the list).
No Duty defines whether the current station is to be considered while creating a report.
| Anchor | ||||
|---|---|---|---|---|
|
To permanently remove a station, select it and click Delete Station on the ribbon.
...
You can define the certification required for a certain station. To do this, first switch to the Required Certification tab located at the lower part of the Setup Stations dialog:
Within the dialog, select the station to which you want to add the required certificate(s) and сlick the Add Certificate button on the ribbon. This action opens the Certificates Selection dialog where you can get access to the list of standard certificates available in the system:
Select a certificate by clicking on it.
Click Select to confirm the selected certificate is to be added as Required Certification for the station.
Warning icon false The certificates may also be compiled into groups which you can access from the View drop-down list.
Selecting Add to all Stations allows you to assign the certificate(s) to all types of stations.On completing, click Close to exit the dialog.
As a result, the selected certificate(s) becomes available under the Required Certification tab.
...
You can define medical certificates required for a certain station. To do this, first switch to the Required Medical tab at the lower part of the Setup Stations dialog:
Within the dialog, select the station to which you want to add the required certificate(s) and сlick the Add Medical button on the ribbon. This action opens the Medical Certificates Selection dialog where you can get access to the list of standard medical certificates available in the system:
Select a certificate by clicking on it.
Click Select to confirm the selected certificate is to be added as Required Medical for the station.
Warning icon false The certificates may also be compiled into groups which you can access from the View drop-down list.
Selecting Add to all Stations allows you to assign certificate(s) to all types of stations.On completing, click Close to exit the dialog.
As a result, the selected medical certificate(s) becomes available under the Required Medical tab.
...
You can assign instructions to a station. To do this, first switch to the Instructions tab at the lower part of the Setup Stations dialog:
Within the dialog, select the station to which you want to add an instruction(s) and сlick the Add Instruction button on the ribbon. This action opens the Instruction selection dialog where you can get access to the list of instructions predefined in the Instructions setup:
Select an instruction by clicking on it.
Click Select to confirm the selected instruction is to be added to the station.
On completing, click Close to exit the dialog.
As a result, the selected instruction(s) becomes available under the Instructions tab.
...
When printing outstation reports, you can print evacuation cards as well. For more information, see Printed Copies.
| Anchor | ||||
|---|---|---|---|---|
|
...
Card Handed Out. When a person comes on board, he receives a safety card linked to his/her Crew ID. By selecting the checkbox, you make records that a card has been handed out to a crew member. As a result, the selected records are automatically added to the Cards Handed Out view.
Competence and restriction. The system verifies whether all the required certificates assigned to a member are valid. If the certificates are missing, expired, or restricted (limitation on physical functioning), the system informs you by highlighting such records in red. In this case, you can resolve the issue by either adding records, if you know that a crew member possesses the appropriate certificates, or making sure the person is not in charge.
Off Signing. In case a crew member is about to sign off, a reliever is to be assigned. Please note that the system warns you by highlighting records in yellow in case the date of the existing onboard activity associated with an off signer/reliever has been changed. Therefore, a person may not fit the Muster Roll.
...
| Warning |
|---|
Editing Crew IDs or stations is not allowed in Muster Roll. To modify the records, get back to the Muster Stations or Muster Template section. |
At the bottom of the Muster Roll window, you can find the overall crew information which is automatically updated based on the supplied records:
...
Click the Crew Member button on the ribbon and select Add from the drop-down list:
Right-click on the selected crew member in the Muster Roll list and select Crew Member > Add from the context menu:
In the Crew Member column, select the field where you want to add a crew member. Selecting the field makes the
button appear. Click the button.
...
Crew ID displays ID numbers highlighted in aqua in case they are already available in the Muster Roll grid.
Previous Crew ID lists crew ID numbers previously added to the Muster List but removed for some reason.
Preferred Assignment displays records highlighted in yellow for the crew IDs defined in Preferred Assignments.
Missing Documents and Expired Documents displays red-highlighted records in case a crew member has any expired, missing certificates:
...
Click the Reliever button on the ribbon and select Add from the drop-down list.
Right-click on the selected record in the Muster Roll list and select Reliever > Add from the context menu.
In the Reliever column, select the field where you want to add a reliever. Selecting the field makes the
button appear. Click the button.
...
Crew IDs already available in the Muster Roll are highlighted in aqua. You can still assign a person with the Crew ID to a new position, but he/she will be removed from the current one.
If a crew member's name is displayed in green, it means that he/she has a planned activity.
Yellow-highlighted records for the crew IDs defined in Preferred Assignments.
If a reliever has any missing or expired documents, they are red-highlighted:
...
Crew IDs already available in the Muster Roll are highlighted in aqua. You can still assign a person with the Crew ID to a new position, but he/she will be removed from the current one.
If a crew member's name is displayed in green, it means that he/she has a planned activity.
Yellow-highlighted records for the crew IDs defined in Preferred Assignments.
If a reliever has any missing or expired documents, they are red-highlighted:
...
You can update the grid with regards to the changes applied to the Sign On/Off dates. To do this, proceed as described below:
Click Accept Off Signing Changes on the ribbon:
...
Click Yes to confirm.
Once completed, the system may:Add a new date and a port to the Muster Roll.
Remove a reliever who is not signed on at the sign-off date of an assigned crew member.
Update Off Signers
Keep your Muster Roll updated, i.e. make sure all the below-mentioned statements are satisfied:
...
You can filter records by the safety level previously defined (see Safety Levels) and assigned to crew IDs (see Muster Roll Template). To do this, follow the steps below:
Сlick the Safety Level button on the ribbon to make the Select Safety Level dialog appear:
...
Within the Safety Level drop-down list, select the safety level by which you want to filter records.
Click OK to confirm.
As a result, the filtered records will appear on a separate tab in the working area of the Muster Roll.
| Anchor | ||||
|---|---|---|---|---|
|
Based on the selections in Muster Roll, the Cards Handed Out view displays data on crew members who have already received their safety cards:
Once a crew member is going to sign off, he/she is supposed to return the safety card. To let the system know about the returned cards, follow the steps below:
In the Returned column, select the card that has been returned:
...
Click Set Card Returned on the ribbon to see the confirmation:
...
Click OK to confirm.
As a result, the selected records are cleared out from the list and become unselected in Muster Roll.
To select/clear all the checkboxes in the Returned column at a time, in the Actions group on the ribbon, choose to click Tag All/Un tag All, accordingly.
...
The Crew Station Bill module is designed to create and maintain the Muster lists. The lists contain a detailed description of duties and responsibilities assigned to each person on the ship. In other words, the module covers the functions each member of a ship crew is required to perform in case of an emergency.
The module structure is primarily based on the safety plan available on a vessel. We have carried out a careful analysis of existing examples and developed a structure that is very recognizable and where our users can set off various lists based on those safety plans.
...
Type (mandatory field). Select a type of boat from the drop-down list. For more information on how to define a boat type, see Define Boat Type.
Lifeboat. Enter a boat name.
Description. Add any comments.
Capacity. Define the number of persons permitted on the boat.
Location. Specify where the boat is located on the vessel.
To remove a rescue station, select it and click Delete Rescue Station on the ribbon.
On defining a rescue station, proceed as described below:
Define a header for the created rescue station. For more information, see Station Header.
Setup Stations and link them to the rescue station. For more information, see Muster Stations.
| Anchor | ||||
|---|---|---|---|---|
|
In case the Type drop-down list does not show any options, you need to generate vessel types. To do this:
Switch to the Setup ribbon tab and click the General Codes button.
On the Structure pane, click the Vessel code category to expand it and select Lifeboats/Rafts.
Click the New button in the Actions group of the Manage ribbon tab. The General Code Editor (Lifeboats/Rafts) dialog appears:
...
Enter a Code (mandatory field), a unique alphanumeric APM code.
In the Text field, indicate the name of a new vessel type and its alternative name, if needed, in the Alternative field.
In the Sort field, define the order number of a record (where 0 means the first record in the list).
In the Is Passive field, specify whether the code is to be active or passive. Passive codes appear as disabled.
In the Capacity field, enter the number of people permitted on the boat.
Select Davit Launched Lifeboat/Raft in case a davit is used on a ship for supporting, raising, and lowering boats.
Click OK to proceed.
Decks
To define vessel decks, navigate to Setup > Decks and click the Add Deck button on the ribbon.
Clicking the command enables the fields to be filled out:
...
On the Notes pane, you can type the instruction message or click to load a message from a file.
To permanently remove an instruction, select it and click Delete Instruction on the ribbon.
Besides, you can assign the instructions to certain stations in the Stations view. This data will be shown in the reports afterward. For more information, see Add Instructions.
Secondary Assignment
The secondary assignment is intended for defining additional Muster lists. To do this, navigate to Setup > Secondary Assignment and click the Add Secondary Assignment button on the ribbon.
Clicking the command enables the fields to be filled out:
...
On defining, proceed as described below:
Define a header for the created secondary assignment. For more information, see Station Header.
Setup Stations and link them to the second assignment. For more information, see Muster Stations.
As a result, all the secondary assignments that you define will be separately displayed in the Muster Setup category:
For more information on how to complete the second assignment with the data such as a list of crew members, their duties, positions, etc., see Muster Setup.
| Anchor | ||||
|---|---|---|---|---|
|
...
Station # is a unique alpha-numeric APM code.
The station is a station name.
Duties represent obligations to be taken in the current station. Select an option from the drop-down list. For more information on how to add duties, see Duties.
Station Header allows assigning a header to the current station. Select an option from the drop-down list. For more information, see Station Header.
Sort Nr is an order number of a record (where 0 means the first record in the list).
No Duty defines whether the current station is to be considered while creating a report.
| Anchor | ||||
|---|---|---|---|---|
|
To permanently remove a station, select it and click Delete Station on the ribbon.
...
You can define the certification required for a certain station. To do this, first switch to the Required Certification tab located at the lower part of the Setup Stations dialog:
Within the dialog, select the station to which you want to add the required certificate(s) and сlick the Add Certificate button on the ribbon. This action opens the Certificates Selection dialog where you can get access to the list of standard certificates available in the system:
Select a certificate by clicking on it.
Click Select to confirm the selected certificate is to be added as Required Certification for the station.
Warning icon false The certificates may also be compiled into groups which you can access from the View drop-down list.
Selecting Add to all Stations allows you to assign the certificate(s) to all types of stations.On completing, click Close to exit the dialog.
As a result, the selected certificate(s) becomes available under the Required Certification tab.
...
You can define medical certificates required for a certain station. To do this, first switch to the Required Medical tab at the lower part of the Setup Stations dialog:
Within the dialog, select the station to which you want to add the required certificate(s) and сlick the Add Medical button on the ribbon. This action opens the Medical Certificates Selection dialog where you can get access to the list of standard medical certificates available in the system:
Select a certificate by clicking on it.
Click Select to confirm the selected certificate is to be added as Required Medical for the station.
Warning icon false The certificates may also be compiled into groups which you can access from the View drop-down list.
Selecting Add to all Stations allows you to assign certificate(s) to all types of stations.On completing, click Close to exit the dialog.
As a result, the selected medical certificate(s) becomes available under the Required Medical tab.
...
You can assign instructions to a station. To do this, first switch to the Instructions tab at the lower part of the Setup Stations dialog:
Within the dialog, select the station to which you want to add an instruction(s) and сlick the Add Instruction button on the ribbon. This action opens the Instruction selection dialog where you can get access to the list of instructions predefined in the Instructions setup:
Select an instruction by clicking on it.
Click Select to confirm the selected instruction is to be added to the station.
On completing, click Close to exit the dialog.
As a result, the selected instruction(s) becomes available under the Instructions tab.
...
When printing outstation reports, you can print evacuation cards as well. For more information, see Printed Copies.
| Anchor | ||||
|---|---|---|---|---|
|
...
As a result, the defined records are then duplicated through all the types of stations: rescue and emergency stations as well as a secondary assignment. For more information, see Muster Stations.
Muster Stations
The records which you have entered in the Muster Template are then duplicated through all types of stations: emergency and rescue stations as well as a secondary assignment. Click any station type, for example, Emergency, to view the grid records:
Within the grid, select the Station ID from the drop-down menu. The menu displays only the stations that are linked to the emergency station header:
On selecting the Station ID number, the system fetches its name, predefined duties, and station header.
...
Now, you can define a group leader and a standby for the selected station:
In the Group Leader column, select a checkbox for the corresponding Crew ID you want to define as a group leader.
In the Standby column, select a checkbox for the corresponding Crew ID you want to define as a standby who can replace a group leader, especially in emergencies.
Use the Toggle Group Leader Mark and Toggle Standby Mark buttons on the ribbon to display checked/unchecked states in the Group Leader and Standby columns, accordingly.
...
Vessel. Based on the data entered in the Muster Template as well as crew members assigned to positions in Muster Stations, the Vessel group displays a crew member name, his/her PIN, position, title, safety level, and Crew ID number.
Card Handed Out. When a person comes on board, he receives a safety card linked to his/her Crew ID. By selecting the checkbox, you make records that a card has been handed out to a crew member. As a result, the selected records are automatically added to the Cards Handed Out view.
Competence and restriction. The system verifies whether all the required certificates assigned to a member are valid. If the certificates are missing, expired, or restricted (limitation on physical functioning), the system informs you by highlighting such records in red. In this case, you can resolve the issue by either adding records, if you know that a crew member possesses the appropriate certificates, or making sure the person is not in charge.
Off Signing. In case a crew member is about to sign off, a reliever is to be assigned. Please note that the system warns you by highlighting records in yellow in case the date of the existing onboard activity associated with an off signer/reliever has been changed. Therefore, a person may not fit the Muster Roll.
...
| Warning |
|---|
Editing Crew IDs or stations is not allowed in Muster Roll. To modify the records, get back to the Muster Stations or Muster Template section. |
At the bottom of the Muster Roll window, you can find the overall crew information which is automatically updated based on the supplied records:
...
Click the Crew Member button on the ribbon and select Add from the drop-down list:
Right-click on the selected crew member in the Muster Roll list and select Crew Member > Add from the context menu:
In the Crew Member column, select the field where you want to add a crew member. Selecting the field makes the
button appear. Click the button.
...
Crew ID displays ID numbers highlighted in aqua in case they are already available in the Muster Roll grid.
Previous Crew ID lists crew ID numbers previously added to the Muster List but removed for some reason.
Preferred Assignment displays records highlighted in yellow for the crew IDs defined in Preferred Assignments.
Missing Documents and Expired Documents displays red-highlighted records in case a crew member has any expired, missing certificates:
...
Click the Reliever button on the ribbon and select Add from the drop-down list.
Right-click on the selected record in the Muster Roll list and select Reliever > Add from the context menu.
In the Reliever column, select the field where you want to add a reliever. Selecting the field makes the
button appear. Click the button.
...
Crew IDs already available in the Muster Roll are highlighted in aqua. You can still assign a person with the Crew ID to a new position, but he/she will be removed from the current one.
If a crew member's name is displayed in green, it means that he/she has a planned activity.
Yellow-highlighted records for the crew IDs defined in Preferred Assignments.
If a reliever has any missing or expired documents, they are red-highlighted:
...
Crew IDs already available in the Muster Roll are highlighted in aqua. You can still assign a person with the Crew ID to a new position, but he/she will be removed from the current one.
If a crew member's name is displayed in green, it means that he/she has a planned activity.
Yellow-highlighted records for the crew IDs defined in Preferred Assignments.
If a reliever has any missing or expired documents, they are red-highlighted:
...
You can update the grid with regards to the changes applied to the Sign On/Off dates. To do this, proceed as described below:
Click Accept Off Signing Changes on the ribbon:
...
Click Yes to confirm.
Once completed, the system may:Add a new date and a port to the Muster Roll.
Remove a reliever who is not signed on at the sign-off date of an assigned crew member.
Update Off Signers
Keep your Muster Roll updated, i.e. make sure all the below-mentioned statements are satisfied:
...
You can filter records by the safety level previously defined (see Safety Levels) and assigned to crew IDs (see Muster Roll Template). To do this, follow the steps below:
Сlick the Safety Level button on the ribbon to make the Select Safety Level dialog appear:
...
Within the Safety Level drop-down list, select the safety level by which you want to filter records.
Click OK to confirm.
As a result, the filtered records will appear on a separate tab in the working area of the Muster Roll.
...
Based on the selections in Muster Roll, the Cards Handed Out view displays data on crew members who have already received their safety cards:
Once a crew member is going to sign off, he/she is supposed to return the safety card. To let the system know about the returned cards, follow the steps below:
In the Returned column, select the card that has been returned:
...
Click Set Card Returned on the ribbon to see the confirmation:
...
Click OK to confirm.
As a result, the selected records are cleared out from the list and become unselected in Muster Roll.
To select/clear all the checkboxes in the Returned column at a time, in the Actions group on the ribbon, choose to click Tag All/Un tag All, accordingly.
...