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This Manual describes how to work in the Adonis Control Centre
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Table of Contents
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Introduction
The Adonis Control Centre program controls users' access to various Adonis functionalities. With the help of Adonis Control Centre you can define up to 99 different user profiles, in terms of their access rights to various aspects of the Adonis systems. Once you have defined these profiles you can simply add new users to an existing profile, modify access rights for an existing profile (and thereby for its users), or delete users from a profile.
NOTE: In order to be able to login to the Adonis Control Centre, you must have an Administrator username and password.
Basic Principles
Levels
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Areas for setting of access levels
There are 5 areas where the access levels are set. These are: Routines, Reports, Organisation, Fields and General Codes
Principles
Each user is normally connected to only one security
For all security levels except level 99 no access rights are given initially, but has to be set by the Administrator. Users on level 99 will always have full access to all modules and fields (super-users)
The settings on the organisation level is an independent unit which has no impact on the settings g. of fields and routines. In other words, it is not possible to have variable access rights to organisation units other than the seven listed above.
The settings on Organisation are inherited by the sub-units. If you are able to e.g. Open Client on one company, you will be able to open client on all sub-units, if such protections has not been set on the sub-units
If you are not given access to Open Client on a sub-level, the persons connected to this sub-level and downwards will be excluded from the list of persons you will get when you open a level above where you have the "Can Open Client"
Getting Started
Accessing the Adonis Control Centre (ACC)
Click on the shortcut link provided for the APM in your PC
Log in by typing in your assigned username and password from the Adonis CMS Administrator
Select ‘Control Center’ to enter the Adonis Control Center
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General
Normally you should always be making changes from the MainSite, however it is possible to make changes to the Control Centre also from the other sites,
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On the Menu > Language you can choose from one of the 3 supported languages: English, Norwegian and Portuguese and Spanish.
Creating User Access Levels
In creating or defining a specific User Level,
Highlight an empty space
Click on Edit
Encode the level description in the “New description” space
Click OK
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Copying an existing User Access Levels
All the settings from an existing User Access Level can be copied to a new level by:
Right-click on the existing User Access Level
Click Copy
Right-click on the new User Access Level
Click Paste
Select to either copy over all settings, of filter out the tabs and information you would like to copy over.
Defining User Profiles
Each of the 99 security levels available on each site can be freely defined by the System Administrator.
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This approach to maintaining access rights greatly simplifies system administrator's job, as access rights are maintained centrally at a user profile level, rather than at the individual user level. In this way all that is required when adding a new user is to place him\her on the appropriate security level, rather than having to waste time in defining their individual rights.
Adding a New User Profile
If you select Insert to add a new user to this user profile, an new user called New User will appear in the User section. You should now edit the attributes of this New User in the right hand Selected User section:
MAIN Tab
User ID: The field is read only and filled in
Login Name: Username of selected user. It must contain at least four characters, can be alphanumeric in format and it is not case sensitive. It is used when logging in the
Name: Field for a user's full name. Purely descriptive text used to identify this
Password: must meet the requirements for MS Windows strong passwords that are:
be a mix of characters and numbers,
have at least one character in uppercase,
have minimum length of 8
Passwords cannot be re-used.
Confirm Password: It is needed to input password in both Password and Confirm Password fields when a new password is being defined. Corresponding message is shown if passwords in these two fields do not
Security options: You can specify if the password is to expire or can disable the account. If an account is set up in the way the password expires, then 3 days before expiry the user gets a warning. If the password expires - the user cannot login to APM.
o Disabled accounts do not have possibility to login to APM. Such accounts are shown using gray font.
MORETab
This tab is defined to add information that can later be used for sending email & using mail merge for documents.
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Finally in order to DELETE A USER from the system just select the user and press the Delete button in the bottom of the screen. This will remove all access for this user to the Adonis systems
Adding, Deleting and Modifying Users
Once you have defined various access rights for each of your user profiles, you should add the users of the system to corresponding user profile.
Tag the necessary profile from the Security Levels section of the main window. Then click on the Add button to add users on the selected Access Level.
Setting Access Rights per Level
Each defined level can be configured to have common access rights for users assigned under each set level. Access rights can be defined up to the field level as based on the set access groupings:
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To collapse or show the specific sub-topics per groupings, click on 
icon.
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Setting Routines Access
Access to the various functions or routines available in the system can be restricted using the Routines tab.
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NOTE: If access rights to a datagroup/ module etc. is set to NONE, it will not be visible in the main menu. Correspondingly if all subitems are disabled, the whole menu group will be invisible. The menu buttons which are disabled due to lack of access rights, are hidden too.
Setting Access to Reports in Reports Menu
Access to various reports available in the Reports menu can be set using the Reports tab.
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NOTE: Authority to Print, Save or Export shall depend on the set/agreed information security guidelines of the department on the access of crew information.
Setting Access to the Organization Structure
Together with the Routines tab, access to various parts of your organisation that have been defined in the
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By right-clicking on any of the units in the organisation window, you can restrict access to a specific part of the organisation
You can also set a checkbox in corresponding
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All passive organizations will be displayed in grey color in the tree. |
Access Definitions
You can define access restrictions for a given unit in terms of the following options:
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NOTE:
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Setting Access to Individual Fields
Any field on Person Level can be restricted via the Fields tab, with Write, Read or No Access (None) or Yes / No.
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Please see a table below to check which result you will get assigning access rights to the routine and a field.
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Setting Access On The General Codes Level
The main principle of setting access rights on any page is: you should previously enter the APM, go into Home -> Maintenance -> General Codes, find a corresponding table and set the Security Code other than 0. Zero means that the code's security is standard and it is always accessible in APM.
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