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To create a flight booking request from the Flight Details data group, select a crew member to be affected and navigate to the Data groups ribbon tab > the Flight Details data group. When the Flight Details data group becomes active from the Manage tab, follow the steps below:
On the toolbar, click the Book Flight command. Clicking it opens the Book Flight dialogue:
Within the Book Flight dialogue, fill in the fields as described below:
Booking Number is a request number assigned by C Teleport
Direction. Select the flight direction: From vessel or To vessel
Departure Airport (mandatory). From the drop-down menu, select the airport from which a passenger will fly
Departure Date (mandatory). Select the date when a passenger must leave
Arrival Airport (mandatory). Select the airport of destination
Arrival Date (mandatory). Select the date when a passenger must arrive
Nationality is a crew member's nationality fetched from Personal Details.
Passport Country is the country that issues the passport to a passenger. The data is fetched from Personal Details.
Passport Expires is the date when the passport expires.
Passport Number is a unique number of a passenger’s passport. The data is fetched from Personal Details.
Click Send booking request to proceed.
Once completed, you are redirected to the flight selection page:
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Within the module, create a flight booking request by following the steps below:
Select the required crew change port and go to Details > the Flight Booking tab.
In the View group of the Manage ribbon tab, select the type of activity linked to the crew-change: From Vessel (for off-signing crew) or To Vessel (for on-signing crew).
Click Add on the ribbon to open the Add Crew dialogue, which contains all the crew assigned to on-/off-signing crew change, respectively:
Within the Add Crew dialogue, select the crew member(s) for whom you want to book flights and click Copy Selection to proceed. This results in displaying a flight booking request with the NONE status in the grid of the Flight Booking tab:
Enter the required travel data into the fields right above the flight booking grid:
Nearest Airport. Select the airport to be added as Arrival or Departure Airport for the selected on-/off-signers.
Travel Time. Specify in the format hhmm.
Dpt. Date/Arv. Date.
Dpt. After time (hhmm)/Arv. Before time (hhmm).
Click Book Flight on the toolbar to proceed.
Once completed, you will need to confirm the flight booking:
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Select Debug mode and specify the path to the folder where you want to store all the booking request and response files.
Airport
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Codes Setup
You need to set the airport codes and names. For this, follow the steps below:
Go to the Setup ribbon tab and click the General Codes button.
On the Structure pane, click the Travel code category to expand it and select Airport.
Click the New button in the Actions group of the Manage ribbon tab. The General Code Editor (Airport) dialog appears:
Enter a Code (mandatory field), a unique alphanumeric APM code.
In the Text field, identify the full name of the code and its alternative name, if needed, in the Alternative field.
In the Sort field, define the order of airport codes in the list (where 0 means the first record in the list).
In the Is Passive field, specify whether the port code is active or passive. Passive codes appear unavailable.
In the Options section, define the airport-related information:
Airport Type (international, domestic, etc.)
City Code associated with the airport location
Country where the airport is located
Latitude and Longitude coordinates of the airport
Click OK to save the records.
As a result, a new airport type appears on the airport list.
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You need to set up supported airlines. For this, follow the steps below:
Go to the Setup ribbon tab and click the General Codes button.
On the Structure pane, click the Travel code category to expand it and select Airlines.
Click the New button in the Actions group of the Manage ribbon tab. The General Code Editor (Airlines) dialog appears:
Enter a Code (mandatory field), a unique alphanumeric APM code.
In the Text field, identify the full name of the code and its alternative name, if needed, in the Alternative field.
In the Sort field, define the order of airport codes in the list (where 0 means the first record in the list).
In the Is Passive field, specify whether the port code is active or passive. Passive codes appear unavailable.
In the Options section, define the country to which the airline belongs to.
Click OK to save the records.
As a result, a new airline type appears on the airline list.
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For each booking, it is possible to register the expenses that occur. For this, follow the steps below:
Go to the Setup ribbon tab and click the General Codes button.
On the Structure pane, click the Travel code category to expand it and select Costs.
Click the New button in the Actions group of the Manage ribbon tab. The General Code Editor (Costs) dialog appears:
Enter a Code (mandatory field), a unique alphanumeric APM code.
In the Text field, identify the full name of the code and its alternative name, if needed, in the Alternative field.
In the Sort field, define the order of airport codes in the list (where 0 means the first record in the list).
In the Is Passive field, specify whether the port code is active or passive. Passive codes appear unavailable.
In the Options section, define the expense type:
Accommodation
Transportation
Click OK to save the records.
As a result, a new cost type appears in the costs list.