The Gangway Control Monitor module is designed to control the actual number of onboard crew members at any time a vessel is in port as well as to automate the sign-on and sign-off procedures.

When a vessel is in port, it is important to compose an actual crew list covering onboard crew members who have shore visits. The system tracks whether a crew member is onboard or off-board without closing an onboard activity each time a crew member is leaving the vessel.

Housekeeping

Before getting started with the module, navigate to the Setup ribbon tab > Global Options > Import/Export > Web Service:

In the TimeClock section, enter a valid URL which looks like: ServerName/AdonisWebServices_APPInstanceName/TimeClockWebService.svc

Let us consider the URL components in detail:

• ServerName is the name of the server on which the Time Clock Web Service is installed.

• AdonisWebServices is required for calling Adonis Web Services. The component is not subject to modification.

• APPInstanceName is an APP instance name that you set when installing the APP application. In case an instance name was not defined during the installation, skip this component.

• TimeClockWebService is required for calling Time Clock Web Service. The component is not subject to modification.

On completing, click Test.

In case the connection has been successfully established, the following message appears on the screen:

Open

Click OK to proceed.

Functionality

The module enables a responsible officer to sign off crew members who did not return to the ship after shore visits as well as to sign on those coming on board.

Getting Started

To get started, click the Gangway Control Monitor button on the Modules ribbon tab. The module becomes active from the Manage ribbon the tab where you can start working:

Open

There are two tabs in the working area of the module: Off-board and Signing On.

Off-Board

The system assumes a crew member to be off-board once he/she leaves a vessel regardless of the reason. There are two main reasons a crew member can leave a vessel at a port:

• Shore visit. Shore visits may take place during crew members' rest or work periods.

• Signing off. A crew member leaves a vessel without the intention to get back on board.

Switch to the Off-board tab listing all crew members registered to be off-board. Within the tab, you can view crew members who are ashore, correct erroneous registrations and confirm off-signers.

In the grid, the following information is available: 

• A pin is an ID number of a crew member registered to be off-board.

• Name Position is a position of a crew member registered to be off-board.

• The reason is the member's exact location based on the setup of your Time Clock.

• The time displays the date and time when a crew member passed the gangway.

When you select a record in the grid, the following tools become active:

• Sign Off is intended for the discharge of a crew member in case he/she was not able to get on board, but the ship has already left port. The sea-service activity becomes Historical with Date To = Current date. 

• Board is designed to confirm a crew member's boarding in case a crew member is confirmed onboard but forgot to register via the Time Clock panel. A crew member then disappears from the Monitoring List.

Be aware that the system automatically updates the records in the grid. This allows displaying the actual state of the onboard crew (with the Current sea-service activity) who got registered ashore in the Gangway Control system. However, you can click Refresh to update the records on command.

Signing On

Switch to the Signing On tab to view the list of crew members signed on via the Gangway control panel or from APM (the Activity data group, the Crew Change module, the Rotation Planning module).

The records in the grid are automatically updated. However, you can click Refresh to update the grid on command.