Auto-Entry code is not generated automatically - Check-list

This check-list can be used if you need to find out why an Entry code that should be generated automatically from an Activity is not created in the system. Please see the items that you can check in the first place. If all the below are in place and the entry code is still not generated after you calculate the crew, please contact Adonis Support for assistance.

1. Person is linked to the correct Organization unit in Personal Details > Employment.

2. Person has the correct Employment Start Date and End Date in Personal Details > Employment. Payroll will only pick up Activity dates that are inside the Employment period. All the days before Employment start date and after Employment end date will be ignored.

3. Entry code is linked to the target Activity in Setup > General Codes Table > Activity code:
   
   

   Open

   

    

4. In Activity Datagroup Person has Activity that crosses current Payroll period and this Activity is set up to generate the target Entry code (see item 3).

5. Target Activity is linked to the correct Payscale Table and Payscale Code.

6. Entry code is defined to be generated for the target Payscale Table / Payscale Code: Transaction Codes field can either be empty – which means that ALL the Entry codes can be generated for this Payscale, or the target Entry code should be selected:
   
   

   Open

   

    

7. Activity is set up to generate entry codes on Payscale – the section Auto Generate should either be empty – which means that ALL the activities can generate entry codes provided that they have the Entry codes linked to Activity codes (see step 3) or the target Activity should be added to Auto Generate section:
   
   

    

8. Target Activity is not Planned (should be History or Current) – if the option “Include Planned activities in calculation…” is OFF on the Payscale Table:
   
   

    

9. There is a Vessel location record (Setup > Tables > Cost Dimension Intervals > Vessel Location) linked to the Vessel that is linked to the target Activity – if the Global Option > Payroll > Split by Vessel location is ON:
   
   

    

    

10. Make sure that Payroll is enabled and the Payroll period is correct on the Organization unit that the person is linked to in Personal Details > Employment > Organization - in Setup > Organization > Payroll > General:
    
    

     

11. If the option Auto Entries > From Period Register in Setup > Organization > Payroll > General is ON:
    
    

    
    Make sure that the correct Periods are added to Organization > Payroll > Periods:
    
    

     

12. If there are 2 vessels with the same name exist in your system under different Pools and flags (not recommended), please make sure that vessel locations are linked to the correct ones via Setup > Tables > Cost Dimension Intervals > Vessel Location.

13. Check that the Organization unit in Personal Details > Employment does not have the following option enabled “Disable Generate Payroll Transactions Automatically”.
    
    

     

14. Check that the Vessel of the target Activity does not have the following option enabled “Disable Generate Payroll Transactions Automatically”.
    
    

    
    15. Entry code 994 Net Wages missing while other auto-entries are calculated OK: make sure that you have selected the correct option on the Orgaization unit the crew is linked to in Personal Details > Employment. It should not be set to “None“: