Functionality description

Rebuild Accumulators button is located under Setup > Maintenance > Payroll Routines.

There are 2 separate routines:

1. No Calculation - always is a preferred option. No calculation means that payroll entries giving amounts to the accumulator, that is being rebuilt, will not be recalculated, the system will simply take the values that are stored in payroll historical entries and add them to the payroll accumulator according to the new setup.

2. With Calculation and Script - not a preferred option, the usage must be agreed upon with Adonis support first. With Calculation and Script means the payroll entries giving amounts to the accumulator that is being rebuilt will be recalculated according to their current payroll scripts to define the new values for the accumulator. This brings risks of ruining the accumulator values.
   
   

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Both routines update Accumulator History, the changes can be checked in Payroll > Accumulators > History.

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Step-by-step guide

Update setup of accumulation on Entry Codes

Each Entry Code can be set up to accumulate a value in Entry Codes Maintenance > Accumulators. For more details please check the Payroll Entry Codes article.

Update the setup as necessary.

Run Rebuild Accumulators

Use the below steps.

1. If you are rebuilding the accumulators for 1 person, select this person in the crew list. If you are doing it for several persons - tag them in the crew list, is for the whole crew list - just have it opened with the correct filter of employment state.

2. Select Rebuild Accumulators routine

3. Select the correct options.

   • Crew list selection - according to Step 1

   • Year

   • Period From - starting period of rebuilding the accumulator, if it has to start from the first month of the year, then select 0 as Period From - this is a technical period that carries balances during year closure, it is always a starting period of accumulators year for the system.

   • Period To - should be the current payroll period if you are updating the current year, or the last payroll period of the year if you are updating for previous years

   • "Insert new record if no record found in period" - use the option when you see no record of accumulator for the needed period in the Accumulators History screen.
     
     

4. In the next screen select Accumulator that you need to perform rebuild for.

   
   
   

    

5. You will see the progress bar and info messages listing how many persons were updated
   
   

    

6. Refresh the system and check Accumulator History to see the changes.