Electronic Signing Of Timesheets
Description
The Electronic Signing module allows you to sign timesheets in the Time and Attendance module electronically.
The module enables you to eliminate paper copies and add a digital signature to a document.
Functionality
The section will teach you how to operate the module in respect to the access levels defined in the chain of approval. By following the guidelines, you will be well on your way to:
Sending approved timesheets to crew members for signing. For more information, see Send For E-signing
placing a digital signature in a timesheet. For more information, see Sign Timesheets
verifying and downloading processed timesheets. For more information, see View/Download Processed Timesheets.
Verifying whether a document is signed in Adonis Personnel Portal and available in the database. For more information, see Verify Documents
making corrections in submitted timesheets and sending them back to crew members for approval. For more information, see Make Corrections
To get started, log into the Adonis Crew Portal and navigate to the Electronic Signing tile:
Send For E-signing
Once a timesheet document is submitted, an approver can choose to send the approved timesheet document back to a crew member for signing. As an approver, first, make sure the e-signing feature is activated (see Activate E-sign Workflow and Activate Corrections) and the default report is defined (see Define Default Report).
Crew members Accepting or Rejecting Timesheets
Once an approver has sent the timesheet to be approved and signed by the crew member, the crew member can sign, accept, or reject the timesheet in the Crew or Employee Portal.
Crew Coordinator How to Make Corrections
As a coordinator, you are entitled to make corrections in submitted timesheets and to send them back to crew members for approval.
To activate the feature, see Activate Corrections.
Housekeeping
This section enables you to perform a one-time setup of the module.
To get started, log into the Adonis Administrator Portal. When the home page appears, navigate to Configurations > Time and Attendance:
Activate E-sign Workflow
To activate the Electronic Signing module, first, make sure you are on the Time and Attendance Settings page. For this, log into the Adonis Administrator Portal and navigate to Configurations > Time and Attendance:
Select E-Sign on the toolbar. The following page appears on the screen:
On the page, select the following options:
Activate electronic signing workflow. Select the option to activate the module.
Approve verified timesheets. Select the option if you want to resend the verified and signed timesheets for approve. In case the option is not selected, timesheets will go directly to payroll processing.
Activate Corrections
Based on the permission levels, a coordinator is a person entitled to modify timesheets and send them to an affected crew member for approve. To activate the feature, log into the Adonis Administrator Portal and navigate to Configurations > Time and Attendance. On the Configuration Time And Attendance page, click Module Options on the toolbar:
In the Timecard section, select the Subordinate should approve the corrections option.
Define Default Report
To benefit from e-signing timesheets, you must define the default report. To do this, first, log into the Adonis Administrator Portal and navigate to Reports > Maintain Reports:
In the appeared grid, select the report to be defined by default and click Edit. Clicking the button expands the grid:
In the grid, select the Default for E-Signing checkbox.
On completing, click Save to proceed.