Methods and fields for Travel Expenses
This article lists the available methods and fields for importing expenses from the Adonis Travel Expense module.
Introduction
In Org Properties under the Travel Expenses tab, we set up which Entry Codes should be generated during transfer of the Travel Expense Document to Payroll.
For the EC to be generated, it should be linked to the appropriate Method and Fields for transfer.
Transfer Method
The Method you choose affects the fields that will be available for transfer. This means that all the fields available in the Travel Expense Document are grouped with the help of those Methods.
Each of the Methods corresponds to some expense type that we have in the APP (Transportation, Various etc.)
e.g:
If you need costs for certain Transportation types, you need to select the Transportation method.
If you need costs for certain Outlay types, you need to select Various method.
If you need to see total amounts for the whole Travel Expense Document, or totals per each Expense type (Transportation total, Various expenses total), then you need to select Approved method.
Fields overview available for transfer under each Method
The most frequently used fields are highlighted.
TE_Allowance
Amount |
Code |
Currency |
City |
Costplace |
Country |
Description |
DateEnd |
DateStart |
Department |
Location |
PYR_CATEGORY1 |
PYR_CATEGORY2 |
Project |
Reason |
ReasonCode |
Taxable |
TimeEnd |
TimeStart |
TotalHours |
TravelNumber |
TravelType |
VesselName |
VesselNumorgid |
TE_Advance
Code |
Cost |
Cost_Currency |
Cost_Exchange_rate |
City |
Costplace |
Country |
Date |
Description |
DateEnd |
DateStart |
Department |
Fellow_Employee |
IsCovered |
Location |
PYR_CATEGORY1 |
PYR_CATEGORY2 |
Project |
Reason |
ReasonCode |
Specification |
TimeEnd |
TimeStart |
TotalHours |
TravelNumber |
TravelType |
VesselName |
VesselNumorgid |
TE_Various
Code |
Cost |
Cost_Currency |
Cost_Exchange_rate |
City |
Costplace |
Country |
Date |
Description |
DateEnd |
DateStart |
Department |
Fellow_Employee |
IsCovered |
Location |
PYR_CATEGORY1 |
PYR_CATEGORY2 |
Project |
Reason |
ReasonCode |
Specification |
TimeEnd |
TimeStart |
TotalHours |
TravelNumber |
TravelType |
VesselName |
VesselNumorgid |
TE_Accommodation
Code |
Cost |
Cost_Currency |
Cost_Exchange_rate |
City |
Costplace |
Country |
Description |
DateEnd |
DateStart |
Department |
Fellow_Employee |
From_Date |
Hotel_adress |
Hotel_Country |
Hotel_Name |
IsCovered |
Location |
PYR_CATEGORY1 |
PYR_CATEGORY2 |
Project |
Reason |
ReasonCode |
To_Date |
TimeEnd |
TimeStart |
TotalHours |
TravelNumber |
TravelType |
VesselName |
VesselNumorgid |
TE_Transportation
City |
Costplace |
Country |
Description |
DateEnd |
DateStart |
Department |
Fellow_Employee |
IsCovered |
Location |
PYR_CATEGORY1 |
PYR_CATEGORY2 |
Project |
Reason |
ReasonCode |
T0_Disbursment |
T0_From_City |
T0_From_Country_Code |
T0_From_Datetime |
T0_From_Destination |
T0_From_Timezone |
T0_To_City |
T0_To_Country_Code |
T0_To_Datetime |
T0_To_Destination |
T0_To_Timezone |
T1_Cost |
T1_Cost_Currency |
T1_Cost_Currency_rate |
T2_Distance |
T2_Distnace_Calendar |
T2_Distance_Forestroad |
T2_Forestroad |
T2_Passengers |
T2_Passengers_Names |
T2_Passengere_KM |
T2_Trailer |
T2_Tromso |
T3_Boattype |
T3_Distance |
T4_Cycletype |
T4_Distance |
T5_Distance |
T5_Othertype |
TimeEnd |
TimeStart |
TotalHours |
TravelNumber |
TravelType |
VesselName |
VesselNumorgid |
TE_Approved
CanbeProcessed |
CanBeRecall |
CanBeUpdated |
CanViewTrack |
Chain |
ChainName |
Client |
Country |
CurrentLevelPosition |
DocumentId |
IsCurrent |
NextStates.ActionName |
NextStates.State |
OrgUnitId |
OrgUnitName |
OriginatorName |
OriginatorPin |
OriginatorRank |
State |
StateName |
TravelCause |
WorkflowComment |
Accomodation |
AdminCatering |
Advance |
Allowance |
AllowanceTaxable |
City |
Compensation |
DocumentComment |
DocumentCurrency |
Icon |
IncludeAccomodation |
IncludeAdvance |
IncludeAllowance |
IncludeMeals |
IncludeScans |
IncludeTransportation |
IncludeVarious |
IsBillable |
IsRequireScan |
Location |
Meals |
MealsTaxable |
RequireScanMessage |
Total |
Transportation |
TravelEnd |
TravelStart |
TravelType |
Various |
VesselId |
VesselName |
VesselNumorgid |
Year |