APP Cabin Allocation Module
Introduction
The Cabin Allocation Module is designed to be a simple and efficient tool for handling cabin allocation (berthing) for the crew on board ships. The module keeps track of all the crew cabins on the ship and who is located in which cabins/bunks. By following these guidelines, you will be well on your way to:
assigning crew members to cabins as well as moving them between the bunks
setting a cabin under maintenance
setting a cabin for cleaning
setting a cabin under quarantine
Contents
Functionality
The section contains the description of the Cabin Allocation module commands. By following the guidelines, you will be well on your way to working with the module.
To get started, first, log into Adonis Crew Portal. On the Home page, click the Cabin Allocation tile:
On clicking, you are then redirected to the page:
On the page, click the Allocation tile to start operating the module.
Allocate Crew
On configuring the module, you can start allocating crew members in cabins. To do this, first, navigate to Cabin Allocation > Allocation. This opens the Bunk Overview page:
In the grid, you can see the list of cabins defined in the setup (see Set Cabin Type). On the right-hand side pane, there are two crew lists:
NOT ALLOCATED CREW contains the list of crew members currently on board, but not allocated to a cabin yet. In case crew members are only partly allocated for their time on board, they will still be in this list.
SIGNING ON CREW contains crew members about to sign on in the upcoming 28 days.
To allocate a crew member, follow the steps below:
Select the period in which you want to allocate crew. For this, navigate through dates using the date navigation bar located at the top of the grid. Clicking its navigation arrows moves backward and forward by the timeline.
Select a crew member on the right-hand side pane, drag, and drop it to the scheduler grid. This opens the dialog:
In the dialog, specify the allocation start and end dates in the Start Date and End Date fields, respectively.
Click DONE to confirm.
By default, the allocation start date is set to today's date.
The system does not allow creating allocation records with both start and end dates in the past.
When the selected crew member is successfully allocated, a new record appears in the scheduler grid:
The added time slot will be highlighted in green to indicate that the crew member has been allocated. For more information on color-highlighting, consider the legend at the bottom of the page:
Although the cabins are defined for particular positions, you can still allocate non-related positions. In this case, the system alerts you that the cabin is set up for another position.
Auto-Allocate Crew
In addition to manual allocation, you can use Auto-Allocate function. After clicking corresponding button except for the dates the system compares Gender and Position, defined for a cabin with crew member’s data. If both parameters coinside, crew members will be auto allocated and by Accepting changes - saved to cabins. Not confirmed/accepted allocations are dispalyed on the orange background.
Reallocate Crew
On allocating, you can easily reallocate a crew member to another cabin. There are two ways:
Drag&drop the timeslot into a different cabin (which is available).
Right click the timeslot and select Reallocate in the pop-up menu.
Selecting Reallocation invokes the dialog:
Within the dialog, proceed as described below:
Set the date/time of the reallocation in the Reallocation date field.
Select the cabin and bunk where you want to reallocate a crew member.
Click SUBMIT to confirm.
When a crew member is successfully reallocated, the changes appear on the Bunk overview page:
Reallocation is only accessible for the timeslots scheduled for future dates.
Deallocate Crew
To deallocate a crew member from a cabin, follow the steps below:
In the scheduler grid, right-click the time slot to be affected and select Deallocate in the pop-up menu:
This invokes the Confirm De-allocation for Bunk dialog:In the dialog, click REMOVE ALLOCATION. This opens the dialog asking to confirm the removal:
Click YES to proceed.
As a result, the allocation record will be immediately removed from the scheduler grid:
Besides, the module allows changing the deallocation date instead of immediately deallocating a crew member. The feature is available in the Confirm De-allocation for Bunk dialog:
To change the deallocation date, proceed as described below:
Set the deallocation date by choosing it in the calendar:
Click the CHANGE BOOKED UNTIL DATE button. This invokes the dialog asking to confirm the date change:
Click YES to proceed.
As a result, the Booked Until date is changed:
Set Cabin For Cleaning
To set a cabin for cleaning, follow the steps below:
In the scheduler grid, right-click the cabin to be affected. This invokes the pop-up menu:
In the menu, select the Set For Cleaning option. On selecting, the dialog appears:
Within the dialog, proceed as described below:Specify the cleaning start and end dates in the Start Date and End Date fields, respectively.
Click DONE to confirm.
As a result, the Cleaning timeslot appears in the scheduler grid:
The added time slot will be highlighted in purple to indicate that the cabin has been set for cleaning. For more information on color-highlighting, consider the legend at the bottom of the page:
To remove the Cleaning timeslot, follow the steps below:
Select the timeslot to be affected. This invokes the Cleaning pop-up menu:
On the menu, click the Delete icon. Clicking it opens the Confirm dialog:
In the Confirm dialog, click YES to remove the Cleaning timeslot in the grid.
As a result, the Cleaning timeslot is no longer available in the grid:
Set Cabin For Maintenance
You can set a cabin for maintenance in case any reparation is required. To do this, follow the steps below:
In the scheduler grid, right-click the cabin to be affected. This invokes the pop-up menu:
In the menu, select the Set For Maintenance option. On selecting, the dialog appears:
Within the dialog, proceed as described below:
Specify the maintenance start and end dates in the Start Date and End Date fields, respectively.
Click DONE to confirm.
As a result, the Maintenance timeslot appears in the scheduler grid:
The added time slot will be highlighted in grey to indicate that the cabin has been set for maintenance. For more information on color-highlighting, consider the legend at the bottom of the page:
To remove the Maintenance timeslot, follow the steps below:
Select the timeslot to be affected. This invokes the Maintenance pop-up menu:
On the menu, click the Delete icon. Clicking it opens the Confirm dialog:
In the Confirm dialog, click YES to remove the Maintenance timeslot in the grid.
As a result, the Maintenance timeslot is no longer available in the grid:
Set Cabin under Quarantine
To prevent spread of disease that can occur in a cabin, you can set it under quarantine. To do this, follow the steps below:
In the scheduler grid, right-click the cabin to be affected. This invokes the context menu:
In the menu, select the Set Under Quarantine option. On selecting, the dialog appears:
Within the dialog, fill in the fields below:Subject. Type the reason for which the cabin is set under quarantine.
Start Date/End Date. Specify the quarantine start and end dates in the respective fields.
All day. Enable the option if it is an all-day event. Otherwise, set start and end time as well as the start and end date.
Repeat. Enable the option if the quarantine is to be repeated. Once enabled, additional options are to be set:
Description. Provide the description of the reason for which the cabin is set under quarantine.
Cabins. From the drop-down list, select the cabin to be affected.
Click DONE to confirm.
As a result, the Quarantine timeslot appears in the scheduler grid:
The added time slot will be highlighted in red to indicate that the cabin has been set under quarantine. For more information on color-highlighting, consider the legend at the bottom of the page:
To remove the Quarantine timeslot, follow the steps below:
Select the timeslot to be affected. This invokes the Quarantine pop-up menu:
On the menu, click the Delete icon. Clicking it opens the Confirm dialog:
In the Confirm dialog, click YES to remove the Quarantine timeslot from the grid.
As a result, the Quarantine timeslot is no longer available in the grid:
Filter Cabins
You can add a filter to view only the Cabins meeting your criteria. To do this, follow the steps below:
Click the filter button to the right of the Cabins column header. On clicking, the All cabins dialog appears:
In the dialog, select and/or clear the filter field(s) you want to use to filter your records:
Click OK to apply filtering.
As a result, the scheduler grid will show the records matching the specified criteria:
Search for Crew
You can search for crew based on their names. Simply enter the search criterion in the text field located on the right-hand side pane. The search results will be displayed:
See Cabin Details
The module allows you to see the details of cabins available in the grid of the Bunks overview page. To do this, follow the steps below:
In the list of cabins, click the cabin which you want to view the details. This opens the Cabin details dialog:
Click CLOSE to exit the dialog.
See Crew Details
The system allows us to view the details of crew members available on the right-hand side pane of the Bunks overview page. To do this, follow the steps below:
On the right-hand side pane, select the crew member whom you want to view the details. This opens the Crew details dialog:
Click Cancel to close the dialog.
Check Off-signers
You can keep track of the crew members about to sign off the vessel within the nearest 30 days. The list is available on the Crew Signing Off page of the module. To access it, click Crew Signing Off on the toolbar:
The functionality is primarily intended for your convenience when allocating crew.
Housekeeping
This section enables you to perform a one-time setup of the module.
To get started, use one of the tips below:
Log into APP Administrator Portal. On the Home page, click the Cabin Allocation tile.
Log into APP Crew Portal and navigate to Cabin Allocation > Settings.
You are then redirected to the page where you can start configuring it:
Set Cabin Type
To set a cabin type, first, make sure you are in the settings section of the module. To do this, use one of the tips below:
Log into APP Administrator Portal. On the Home page, click the Cabin Allocation tile > Cabins Types.
Log into APP Crew Portal and navigate to Cabin Allocation > Settings > Cabins Types.
To add a cabin, click the NEW CABIN TYPE button at the top of the grid. This opens the Add Cabin type dialog:
Within the dialog, fill in the following fields:
Code is a unique alpha-numeric code.
Name is a cabin name.
Capacity specifies the amount of bunks available in the cabin.
Passive, if selected, makes the record unavailable in the list of cabins.
When done, click SUBMIT to proceed.
As a result, a new record then appears in the list of cabin types:
Create Cabin List
After defining cabin types, you are able to create the list of crew cabins on the vessel. When creating cabins, you are able to set parameters such as: cabin number, position to be assigned, etc. To do this, switch to Cabins List on the toolbar:
To create a new cabin, click NEW CABIN at the top of the grid. This opens the Add Cabin dialog:
Within the dialog, fill in the fields as described below:
Cabin No (mandatory) is a cabin number.
Type (mandatory) is a cabin type defined in the Cabin Type tab (for more information, see Set Cabin Type). Select a cabin type from the drop-down list.
Capacity specifies the amount of bunks available in the selected cabin type. The value is fetched based on the selected cabin type.
Position allows setting the default position to be assigned to a cabin. An empty field means a cabin is intended for all positions.
Gender allows setting gender-based indication for a crew member to be assigned to a cabin. An empty field means that the cabin is intended for all genders.
Location is a cabin location.
Telephone is a cabin phone number.
Passive, if selected, makes the record unavailable in the list.
When done, click SUBMIT to proceed.
As a result, a new record appears in the grid:
After adding the record, you can see a small triangle next to the cabin number. Click the triangle to expand the bunks available in the cabin. The bunks are automatically created based on the defined capacity value.
Define Module Settings
You can define the bunk status to be applied after deallocation. To do this, first, click Module Settings on the toolbar:
To set the bunk status, select one of the options from the drop-down list:
Available. The bunk is ready for crew allocation.
For Cleaning. The bunk is required to be cleaned, therefore, it acquires the Cleaning status.
On setting the status, click SAVE to apply the changes.