How to email a Payslip

Owned by Valentyna Plokhykh
Last updated: Jan 30, 2024 by Daria Chebotaieva
4 min read

This article explains how to send Payslip by e-mail.

Introduction

Payslip reports in Adonis can be built-in (standard) and customized. Depending on the type of payslip report that you use, the process of emailing the payslip has slightly different steps.

Standard (built-in) Payslip report

Mandatory settings

  1. Go to Global Options > Modules > Payroll > E-mail Reports > General.
    Select Payslip (Current)/(History) and make the settings for each

    • Enable e-mail report

    • Select preferred priority of protection measure

    • If you want to store electronic copy of each sent payslip under employee Enclosed Documents, enable "Distribute report to linked document"

    • Add a default or custom text of email that will be sent with payslip.

       

  2. On Communication tab define mail server settings.

     

  3. You need to define the sender e-mail address that employee will receive the payslip from.
    You can add a generic mail address if you are using mail server authentication.


    If above setting is empty, the system will use your user account email address (defined for an account in Adonis Control Center) as sender address.

     

  4. On every employee enable e-mail payslip option under Payroll > Payment > E-mail Payslip.


    Use Common Entry functionality in Crew List right-click menu to do it for batch of persons.

How to send

  1. Open the Standard or Payroll crew list view (if your intention is to send payslip to all employees, it is recommended to use Employment State filter as "All" to not miss out sending payslip to the terminated crew).

  2. Under Payroll Module > Reports select current or historical Payslip report that you will be using.

     

  3. Select the correct crew selection and report options, then output as "E-mail".
    When you press "Produce", the system will send payslip report to the employee email address defined in Personal Details.

     

  4. After the system finished sending payslips, it will show you the information message with the number of payslips sent successfully. If some payslips failed to send, the system will list the their PIN numbers and reason for failure.

Customized Payslip

Mandatory settings

  1. Go to Global Options > General and add settings for mail server.

  2. You need to define the sender e-mail address that employee will receive the payslip from. You can do the settings in several places, choose the one preferred.

    • In General Codes > Report Generator > Customized Report Group you can add a generic address.

       

    • If above setting is empty and you are using mail server authentication, you can define the generic address here.

       

    • If above settings are empty, the system will use your user account email address (defined for an account in Adonis Control Center) as sender address.

How to send

  1. Open the Standard or Payroll crew list view (if your intention is to send payslip to all employees, it is recommended to use Employment State filter as "All" to not miss out sending payslip to the terminated crew).

  2. Go to Email Report

     

  3. Select the report, correct crew selection option, "E-mail" output option and the measure of password protection. Select "Distribute" if you want to attach a copy of the sent report to the employee Enclosed Documents Datagroup.
    When you press "Execute", the system will send payslip report to the employee email address defined in Personal Details.



  4. The system will show you progress bar at the bottom of the screen and will list all employees to whom the payslip has been sent successfully or failed.