Difference between the Administrator, Employee and Crew Portals


This article gives a brief overview of the possibilities that Administrator, Employee, and Crew Portals have.


Introduction word

Adonis Personnel Portal consists of three components:

  • Administrator Portal

  • Employee Portal

  • Crew Portal

Each of them has its own purpose and provides a different set of possibilities.

Possibilities

  1. Administrator Portal is used for the setup and configuration of both the Employee Portal and the Crew Portal.

  2. Employee Portal - this is the portal the employees can access via the public cloud, to maintain their profile, sign contracts, enter their travel expense sheets, etc.

  3. Crew Portal or Onboard portal this is the functionality used onboard, it is accessible only on the Vessels Local Cloud, and if the Employee is assigned to a confirmed sea-service activity.

Here's a comparison table of the Crew Portal and Employee Portal. It illustrates their possibilities and differences.

Module

Employee Portal

Crew Portal


Connection mode

Self-service portal accessible at any time/ place as long as you have an internet connection.

Accessible only onboard the vessel. Requires local network connection, not internet.

Personal Details

Next of Kin (Family data group)

Competence documents

Travel documents

Medical documents

Enclosed documents

Flight Details

Time and Attendance

(time registration of daily hours - either manual or through the Time Clock)

Electronic Signing Of Timesheets

Cabin Allocation module

Roster Planning module

(daily planning of crew activities onboard by watches/shifts)

Crew Change

Evaluation

Crew Station Bill module

(Safety Planning)

Travel Expenses

(registration of costs for the trip)

Work Day Account (WDA)

Onboard Drills and Scenarios

Gratuities module

Master Cash Account Module


Login requirements

The following information should be added for the employee/ crew member to be able to log in.

Employee Portal

Crew Portal

Employee Portal

Crew Portal

Personnel Manager (APM)

Date of Birth (DOB)

Date of Birth (DOB)

Rank in Personal Details

Rank in Personal Details

E-mail address

Current onboard activity (confirmed Sign ON)

Employed Start is not mandatory, so you can leave it blank.

But if you already set the person as employed, then it should follow this rule:

  • Employment Start <= today.

  • Employment End - empty.

The person should be set as employed in Personal Details.

  • Employment Start <= today.

  • Employment End - empty.

Personnel Portal (APP)

Roles

Roles

User Groups (linked to the proper ranks)

User Groups (linked to the proper ranks)