It is possible to set up entry codes, e.g. Union Fees, with a payment receiver so that the amount is included in the Payment List Report and to the file to the bank.

Description

COMMON PAYMENT RECEIVER SECTION:

Example:

It can be used for Union Fee deductions to transfer funds to the same union bank accounts for all the crew members.

The functionality is designed to be used with any type of electronic bank interface but can also be used for manual processing of the payments.

Open

Options on the Entry Code

• Common Payment Receiver – allows defining a common payment receiver from the list of all the receivers that were added in the Contacts module.

  Info:

  It is possible to overwrite the common payment details on an individual record in the Ref field.

• Amount ID - indicates which calculated amount will be fetched on the additional payment list for the common payment receiver and the payment list by entry code.

  Note:

  The option works only when the entry code is set up as a common payment receiver. If no common receiver is defined - the payment list and the file to the bank will fetch the amount from calculatedamount1 as default.

• Pay Out by Entry Code - option is enabled only when the entry code is a Deduction, the "Additional payment" option is off and the Common payment receiver has been set up in Contacts -> Receiver bank -> Payroll information tab.

  The Payment List will make a sub-report "Payment by entry code" (on the payment list) to group payments in one line independent of how many persons actually have payment with this entry code. All transactions are included in the telepay file for the following balance actions: Interpay, Bank of Philippine Island, and Banco de Oro.

Common payment receiver definition

In order to set Common Payment Receiver for an entry follow those steps:

1. Go to General Codes -> Contacts and define a new Contact Type.
   Set Common Payment Receiver option ON for this record.
   Save and close.

2. Open Modules -> Contacts and add Common Payment Receivers to the system. e.g. Unions, NAV, Statens Innkrevingssentral etc.
   Open Payroll Information tab for this record to define balance action and the account number of payments receiver.

3. Go to the Entry Codes Maintenance, select the entry code that you want to have a Common Payment Receiver and link the Common Receiver that you created to this entry.

4. Next time you produce the Payment List, the Additional Payment section will list and route/group all the additional payments to the common receiver bank account.