How to add new rank and position
This article explains the difference between Rank and Position in the Adonis system, and how you can add new ones or set some de-active.
Introduction
In Adonis, we differentiate between Rank and Position.
Rank - is the “education” or “license” the person holds. It is a static value, that normally only changes when a person gets a permanent promotion. A Rank also often follows a contract. You get hired into a Rank for a specific amount of time.
The Rank is set in the Datagroup Personal Details | Employment or in the Contracts.
The Ranks are added in General Codes | Personal Details | Ranks
Position - is the function a person has on board. The position is always set on an Activity that is created via the Planning module or by directly adding it to the Activities Datagroup.
An activity always has a Date From and Date To, which means the position will also be within that same time frame.
A position is added to each vessel in the Organization Structure and is based on the Rank codes to keep the same naming structure.
Example:
A person with the Rank Master will always hold the rank of Master - it is static.
However, he might be called out to temporarily fill in in the position as a 1st Officer if there is a gap that needs to be filled for a specific time period, and no one else is available.
Add/deactivate Rank
When adding a new Rank we recommend that you check the settings for an already existing code to make sure you fill in all the necessary fields with the correct information.
Go to the General Codes.
Open Personal Details > Ranks.
Click “New” and add a new Rank Code.
Create a new code.
To deactivate the Rank you select it and either click Open or double-click on it. Tick the box for Passive and Close.
Add new Position
Open the Organization Structure.
Find and select the needed Vessel > Department and add a new position under this department.
After you added a new position please link it to the correct Rank Code from General Codes.
To do it you need to select the new Position > open its properties > choose the corresponding code from General Codes.
Integration options
In Adonis Personnel Manager all codes used can be set with an XREF code in order to integrate with other systems. This means that you as a customer don’t need to use the same code in different systems, but instead, you enter the code used in another system into an XREF field on the Adonis Code.
If you are making integrations to multiple systems, and have different codes in all of them, you can add more XREF fields on one code.
How to use XREF codes
Create your Interface in General Codes | Miscellaneous | Interfaces
On each Rank in General Codes | Personal Details | Ranks, go to the XREF tab and add your Interface from step one and the code in the Xref Code field.
Xref for integrations
If you have an integration with an external system like Otalio, Crewlink, or Fidelio it might be necessary to add the Xref Code.