Manage Relievers

Owned by Daria Chebotaieva
Last updated: Nov 01, 2023 by Viktoria Karakiko
4 min read

This article explains how to use Manage Relievers Functionality.

Introduction

The Time and Attendance module provides you with the possibility to assign relievers to crew members acting as Approver/Coordinator based on the chain of approval.

The Time and Attendance workflow assumes consistent timesheets circulation between all the process participants (Subordinate, Coordinator, Approver). In case Coordinator or Approver is ashore, the timesheet processing might be stuck. The Manage Relievers functionality is primarily intended on adding a temporary deputy for a manager required to approve timesheets to ensure the timesheets are reviewed and approved on a regular basis.

 

 

Functionality

This section contains a description of the Manage Relievers functionality.

To get started, log in to the Adonis Crew Portal. On the Home page, click the Time and Attendance tile:

On clicking, you are then redirected to the page:

Click the Manage Relievers tile where you will be entitled to assign a deputy of a manager (acting as Approver / Coordinator).

The functionality is primarily designed for Approvers and Coordinators to carry out a smooth flow of the document approve.

If there are several crew members with the same positions on board the vessel, by default, the system fetches the crew member with the same position. That means the Manage Relievers functionality is limited to the cases when all crew members with the Coordinator’s or Approvers' positions are off board (Non-sea service activities).

 

Process as Reliever

The assigned reliever takes up the role of the selected crew member on the date when their activity becomes non sea-service.

On accessing Adonis Crew Portal, a reliever can spot the Reliever command on the toolbar:

Click the command to decide which role is to be taken at the moment:

In the Switch to… dialog, select a crew member you want to relieve and click CONFIRM. As a result, you have access to all the Time and Attendance components the original Approver or Coordinator has.

Now, to ensure the timesheets are processed on a regular basis, navigate to Time and Attendance > Co-Workers Timesheets and select the timelist to be managed:

All the timelists contain the Reliever for label at the top of the grid.

 

Assign Personal Reliever

Housekeeping

This section enables you to perform a one-time setup of the functionality in both the Adonis Administrator Portal and Adonis Crew Portal.

Grant Access

To get started, log in to Adonis Administrator Portal and navigate to Configuration > Access Control.

On the Roles page, you can set the permission levels by following the steps below:

  1. From the drop-down menu, select the user role to which you want to set permissions.

  2. Within the grid, click Time and Attendance to expand the list of components.

  3. In the list of components, find Manage Relievers and set the permission level to Grant Access.

The Manage Relievers functionality is intended for roles reserved to Coordinators / Approvers.

 

Assign Reliever

Before assigning a reliever, first, make sure the access rights are granted and you can access the functionality. For more information, see Grant Access.

Now, log into Adonis Crew Portal and navigate to Time and Attendance > Manage Relievers. The following page appears:

The grid displays the list of all the crew members on the vessel with the Planned, Historical and Current activities.

To assign a reliever, follow the steps below:

  1. In the grid, select a crew member about to leave the vessel.

  2. On the Reliever column, select a crew member from the drop-down list.

  3. Click Update to confirm.

As a result, the system informs you on the successful update of the record and the Is Active checkbox becomes preselected: