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Net Dimensions LMS E-Learning
Housekeeping
Interface Preparations
The interface needs to know the lowest organization unit that contains all the active employees. The system will find all employees linked to this organization as well as to the organizations below. In addition to the Active organization, the system needs to know the organization identifying the Suspended employees.
The system also needs to know the range of sorting numbers that
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identify the
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competencies codes that need to be uploaded or do
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downloaded.
Activating the LMS Interface
Go to Setup > Global Options > Training Portal > LMS:
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Select the check box to activate the interface. This will create the customized topic storing the return values from the interface for each employee, and the view listing all employees with LMS return data
Contact
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Net dimensions for the following authentication details:
URL to the API, Login, Password, and Security KeyStructure in LMS to which the users are linked, information from NetDimensions
This is the range of sorting numbers of the certificates that will be uploaded and or downloaded from LMS
This is the organization that contains the employees that are part of the LMS interface. All employees linked to this organization or an organization below are part of the LMS interface
Similar
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to the Active users but this organization contains the users that are suspended. If an employee is placed in this organization or an organization below the employee will not be uploaded or downloaded to or from the LMS server
This function is obsolete. The employment end date will be used to identify if a person is closed.
Once the system is activated you find:
a customized topic
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labeled LMS Interface listing the latest interface status like last time the information was uploaded user id and status (active, suspended, or closed):
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a new crew list view listing
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all persons that are activated for the LMS interface:
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The function to upload or download information:
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Access Rights
The access rights to view and customized topics are handled the same way as for manually added customized topics and
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views.
Access rights to the actual LMS eLearning interface you find in the ACC.
Functionality
Add New Employees / Upload End-User Modifications
Select Tools > Interface > LMS eLearning > Maintain Users
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Total accounts below the organization identifying the Active, Suspended, and Closed users
New users, users below the organization Active that have not been uploaded. The customized topic does not contain any information.
Active user where the
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biodata, like name birth date or status, has changed (moved from active to suspended or employment end date is set
Total accounts below the organization identifying the suspended users
None employed employee (employee end date is set)
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Press upload to update the LMS Server
The system displays a log listing the status of the operation,
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several person updated number of errors, and those employees missing mandatory information required by the LMS interface:
To Plan and Upload Courses
In the course scheduler plan, add a course and assign course participants.
The system creates a planned competence record for all participants in the competence data
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group.
If the sorting number of the planned competence code falls in the range of sorting numbers set in the global options, the competence /course will be uploaded to LMS:
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Go to > Tools > Interface > Press Upload Planned Courses:
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To Download the Course Status from LMS
Go to > Tools > Interface > Press Download Courses / Competences.
If a course is passed in the LMS, this routine will find the planned course in the competence datagroup and set it to historical:
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To Close User Accounts
Terminate the user in the APM
Go to Datagroup > Personnel Details > Employment and press terminate. Fill
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out the termination date a reason.
Next time you press Maintain end-users the employee will be closed in LMS
To Suspend User Account
Move the employee to the organization used to identify the suspended employees.
Go to Datagroup > Personnel Details > Employment Tab > select the organization and press Save
Next time you maintain the end-users, the employees will be Suspended in LMS
To Reactivate an End User
Move the end-user to the organization or organization below identifying the active employees.
Go to Datagroup > Personnel Details > Employment Tab > select the organization and press Save
The employee will be Activated next time you Maintain the end-users.
Last Know Status in LMS
To retrieve an overview of the status of the employees uploaded
The view LMS Training portal gives you an overview of the employees and their interface status.
This contains Errors If a person failed to upload, the last known status in LMS:
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