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Summary
This is a step-by-step guide on how to email your existing or new employees a link to access the Employee Portal and details for the first-time login.
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Keywords
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Employee Portal, First-time login
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Peparation
The employees will get the instructions via a one-time notification mail.
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Go to Setup > Notification Service
Add New, give the task a name, define time and date settings. For more details on the settings, please check APM Notification Service#ScheduleTask
Under the Notification E-mails tab, define Sender email and name. Recipients will be picked up dynamically from the database. An example of a selection that can be used is shown below, please check with Adonis Support or Project Consultants if you can use the same selection.
You can find the available notifications here:
Notification TasksInsert Email Subject and Body. Note that you can insert screenshots, links and signatures to the mail body.
Panel borderColor #FF8D6B titleBGColor #009ADE title Example mail body Hi [#Firstname] [#Lastname],
Welcome to "Your Company" Employee Portal!Going forward, we kindly ask you to update your Personal Information, Emergency Contact (Next of Kin) Information, Travel, Medical, and Competence Documents, submit your Travel Expense reports using the Employee Portal.
You will be able to link your Travel Expense report towards the vessel it belongs to. Once submitted, the reports will be sent to the ship’s captain for approval. Final approval will be carried out by the coordinators in the office. When approved, the expenses will be reimbursed on your next pay stub.
To get started:
1.Navigate to "Insert link to Employee Portal here"
2.Click First Time Login
3.Enter the following information and click OK
Email: [#Email]
PIN: [#PIN]
Birthdate: [#Birthdate]
4.You will now receive an email with instructions on how to create an account.
5.Once you have created the password, you can proceed to log in.
For any questions, please contact crewing@adonis.no
Good luck!
Best regards,
"Company" Crewing Department
Signature
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