How to send a welcoming mail to the new Employee Portal users

Owned by Valentyna Plokhykh
Last updated: Jul 25, 2022 by Daria Chebotaieva
2 min read
1 Peparation | 2 Setup welcoming notification mail

This is a step-by-step guide on how to email your existing or new employees a link to access the Employee Portal and details for the first-time login.

Peparation

The employees will get the instructions via a one-time notification mail.

To set up such a notification mail task, please install the Adonis Notification Service following the directions in this article APM Notification Service.

Setup welcoming notification mail

  1. Go to Setup > Notification Service

     

  2. Add New, give the task a name, define time and date settings. For more details on the settings, please check APM Notification Service#ScheduleTask

     

  3. Under the Notification E-mails tab, define Sender email and name. Recipients will be picked up dynamically from the database. An example of a selection that can be used is shown below, please check with Adonis Support or Project Consultants if you can use the same selection.


    You can find the available notifications here:
    https://adonishr.atlassian.net/wiki/spaces/REP/pages/4375544007

  4. Insert Email Subject and Body. Note that you can insert screenshots, links and signatures to the mail body.