Valid From

Jun 1, 2021

Next Revision

Jan 9, 2023

Sheet no.

General Code Table

Used for/Purpose

Related Manuals

1

Contract type

Used to identify if the persons are hired on an annual basis, seasonal basis, temporary, etc. It does normally not say anything about when a person is actively onboard a vessel, only for what period of time the person is active in the company.

Personal Section

Recommendation:
Contracts can be set up as a competence codes in order to track Expiry date, and to set as required document to be in place for an onboard period.

2

Departments

Used to identify the departments on have on a vessel. It is also used for being able to open a Rotation plan by department, but for several vessel. E.g. one wants to look at the schedule for the Deck department across all vessels.

Opening Rotation plans by departments

Working with the Rotation Plans

3

Embark_Disembark

These are the reasons for why a persons signs on or off a vessel. It can be a normal end of contract, or it can be due to medical or other ad hoc reasons.

Defining Embarkation Reasons

Defining Disembarkation Reasons

Working with Crew Changes

4

Rank

Used for assigning a person to a Rank, as well as for creating the organization structure onboard a vessel. In order to create a position onboard, the rank must exist in General Codes table.

Employment Section

Using Ranks for Promotion Wizard

Using Ranks in Organization Structure

5

Religion

Used if there is a need to track the religion of a person. Please note that this is considered sensitive data and should be risk assessed if it is to be used.

6

Termination Reason

Reasons for why a person is no longer active within the company. It should not be confused with Disembarkation reasons. Termination reasons might be that a person is deceased, has started working for another company or similar.

Setting persons terminated

7

Travel Documents

These are the codes used when the user wants to register e.g. a passport information on a person. Other examples are Visas and Seamans book.

Adding Travel Document Codes

Use of Travel Documents Section

8

Travel Views

Used to group the different Travel Documents into different tabs. Normally one view containing all travel documents will be enough.

Adding Travel Views

Use of Travel Documents Section

9

Competence Documents

These are the codes used when the user wants to register what kind of certificates a person holds. It is also used for tracking drills and language skills. Each certificate, drill, language or other must have its one code

Adding Competence Document Codes

Use of Competence Documents Section

Use of replacing Documents

Use of Competences in Course Scheduler

10

Competence Views

Used to group the different Competence Documents into different tabs. E.g. one groups Language certificates into one group, Drills into another group, STCW certificates in a separate group. A group will use the Sort/GroupNo on the Competence Document to have it included or not.

The tabs can later be set with security so that not all users has access to all documents on a person if they do not need it.

Adding Competence Views

Use of Competence Documents Section

11

Medical Documents

These are the codes used when the user wants to register e.g. a medical certificate on a person. Other examples are Yellow Fever, X-rays, etc.

Adding Medical Document Codes

Use of Medical Documents Section

12

Medical Views

Used to group the different Medical Documents into different tabs. Normally one view containing all Medical documents will be enough.

Adding Medical Views

Use of Medical Documents Section

13

Marital Status Codes

Used to identify the person’s marital status

Personal Data

14

Relationship Codes

Used to identify the relationship the crew/employee has to the Next of Kin that will be registered

Adding relationship codes

Use of Family section

15

Family View

Used to group the different Next of Kin’s entered into the system in one tab. Normally one view containing all Next of Kins will be enough.

Adding Family Views

Use of Family section

16

Currency Codes

Used in payroll or contracts/payroll. Used to set the currency the company is using, the currency a crew is paid in, or the currency of the contract of the person.

17

Colors

Colors are used for registering eye and haircolors which some Ports requires when going through customs.

18

Activity Codes

Used to track the movement of a person. E.g. when was a person onboard, when was he at home, is he sick, travelling, visiting office, etc. An activity is always registered with a Date From and Date To, and a person can only have one activity for a day.

Adding Activity Codes

Working with Activity Datagroup

19

Measurements

Used for registering Crew Effects which is needed in some Ports and customs reports.

Adding Measurements

Crew Effects Functionality

20

Crew Effect Codes

Used for registering Crew Effects which is needed in some Ports and customs reports. E.g. Liquor, sigarettes, etc.

Adding Crew Effect Codes

Defining Crew Effect Views

Crew Effects Functionality 

21

Rotation Plan Codes

Used for identifying the Rotation plans. Example is Deck, engine, hotel codes.

Adding Rotation Plan Codes

Using the Rotation Module

22

Rotation Plan Views

Used for grouping the Rotation plans. Can be set with security so that a person e.g. is only given access to deck plans.

Adding Rotation Views

Using the Rotation Module