Table of Contents

Introduction

The Crew Station Bill module is designed for creating and maintaining a complete safety plan for the vessel. The module allows any vessel, from the smallest to the largest, to complete its safety plan easily, swiftly, and in full compliance with all of the ship's various emergency procedures. The module structure is primarily based on the safety plan available on a vessel. A safety plan usually includes a muster list, which is a list of safety roles to be filled in case of fire and other emergencies onboard the ship.

Functionality

The section contains the description of the Crew Station Bill module commands. By following the guidelines, you will be well on your way to working with the module.

To get started, first, log into Adonis Crew Portal. On the Home page, click the Crew Station Bill tile:

Open

On clicking, you are then redirected to the page:

Open

On this page, click the Mustering tile to start operating the module.

User Interface

Before starting to work with the module, let us walk you through the Crew Station Bill user interface:

On the left-hand side of the scheduler, you can see a list of safety IDs.

On the right-hand side, there are two separate lists of crew members:

• NOT ASSIGNED CREW contains crew members currently on board but not assigned to a Safety ID (Safety Role).

• SIGNING ON CREW contains crew members about to sign on (within the upcoming 28 days).
  
  

The module features are located on the toolbar:

• Muster List is specifically designed to assign crew members to safety IDs. For more information, see Assign Crew to Safety IDs.

• Cards Handed Out allows keeping a record of the safety cards handed out, returned or called off. For more information, see Hand Out/Return Safety Cards. 

• Preferred Assignment allows assigning crew members to their preferred tasks. The assignment will be taken into consideration when auto-allocating crew members. For more information, see Add Preferred Assignment.

• Period Planning enables you to plan the safety level period. For more information, see Create Safety Level Periods.

• Reports allows generating and printing out reports according to the active crew station bill. For more information, see Generate Reports.

Assign Crew to Safety IDs

After configuring the module, you can start assigning crew members to the defined Safety IDs (see Define Safety IDs). 

To do this, first, navigate to Crew Station Bill > Mustering. This opens the Muster List page:

To complete the muster list, follow the steps below:

1. Set the safety level period for which you want to plan the muster list. For more information, see Create Safety Level Periods.

2. Assign a crew member to the scheduler. For more information, see Assign Crew.

Assign Crew

After defining safety level periods, you can assign crew members to the scheduler. To do this, select a crew member from either the NOT ASSIGNED CREW or SIGNING ON CREW tab on the right-hand side pane and drag & drop it to a suitable safety ID in the scheduler. This opens the Crew Member Assignment dialog:

Within the dialog, fill in the fields as described below:

• Start is the start date for a crew member to take over the safety ID (duty). Pick a date from the calendar or enter it manually.

• End is the end date for a crew member to give up their Safety ID, and make it available to a reliever. Pick a date from the calendar or enter it manually.

• Safety Id is a safety ID number to which you want to assign a crew member. If you want to change it, select another one from the drop-down list.

• Crew Member is the person to be assigned to the safety ID. If you want to change the selected person, select another one from the drop-down list.

• Filter crew by Rank is an option to be selected if you want to display the crew members corresponding to the default rank of Safety ID.

When completed, click SAVE.

As a result, a new assignment appears in the scheduler:

Auto-assign Crew

You can take the opportunity to automatically assign crew members to the scheduler. To do this, click AUTO-ASSIGN button on the top of the crew lists of the right-hand pane. On clicking, the system will suggest assignments based on:

• crew members' positions

• dates when crew members come on board and get it off

• certification requirements by station.

The added slots will be yellow-highlighted:

Verify whether all the suggestions meet your needs and click ACCEPT on the pane to confirm the assignments. The confirmed slots will become blue-highlighted:

Hand Out/Return Safety Cards 

When coming on board, every crew member gets a card filled with safety tips (including duties and meeting places). You can keep a record of the safety cards handed out, returned or called off. To do this, first, navigate to Cards Handed Out on the toolbar:

The list shows crew members on board within the selected date range. 

To record a card handed out, proceed as described below:

1. Select a crew member whom you want to hand out a card to. This enables the CARD HANDED OUT button located at the top of the grid:

    

2. Click the CARD HANDED OUT command at the top of the grid:
   
   

    

As a result, the grid keeps a record of the card handed out by displaying a selected checkbox for the corresponding crew in the Card Handed Out column. 

If you want to keep a record of the card returned by a crew member, proceed as describe below:

1. Select the crew member whom the card has been handed out to. This enables the CARD RETURNED and CARD CALLED OFF commands:
   
   

2. Click the CARD RETURNED command at the top of the grid:

As a result, the grid keeps a record of the card returned by displaying a selected checkbox for the corresponding crew in the Card Returned column.

To record a card called off, proceed as described below:

1. Select the crew member whom the card has been handed out to. This enables the CARD RETURNED and CARD CALLED OFF commands:

2. Click the CARD CALLED OFF command at the top of the grid. This opens the Confirm dialog:

As a result, for the corresponding crew, the system clears the checkboxes in the columns: Card Handed Out and Card Returned (if a checkbox has been selected):

Add Preferred Assignment

You can assign crew members to their preferred tasks. The preferred assignment will be taken in consideration when auto-allocating crew members to the safety ID.

To add preferred assignments, navigate to Preferred Assignment on the toolbar:

To create a new preferred assignment, click NEW at the top of the grid. This opens the Create New Preferred Assignment dialog:

In the dialog, fill in the following fields:

• ID | Title is the Safety ID (role) to be linked to a crew member as a preferred assignment. For more information on how to define safety IDs by positions, see Define Safety IDs.

• Default Position is fetched automatically based on the ID | Title selection.

• Safety Level is fetched automatically based on the ID | Title selection.

• Crew Member is a person to be assigned to the preferred safety ID. Select one from the crew member grid. 

When completed, click SUBMIT.

As a result, a new preferred assignment appears in the grid:

Create Safety Level Periods

You can define which safety level the ship is in for the selected period.

For this, first, navigate to Period Planning on the toolbar:

To define a period, you can either drag & drop a safety level from the right hand side pane or follow the steps below:

1. Click the ADD NEW PERIOD button located at the top of the grid. The Create New Period dialog then appears:

   
   Within the dialog, fill in the fields:

   • Start is the start date of the period. Pick a date from the calendar or enter it manually.

   • End is the end date of the period. Pick a date from the calendar or enter it manually.

   • Safety Level is the designated safety level the ship is in, in the given period. Select a safety level from the drop-down list.

2. When done, click CREATE.

As a result, a new safety level period is created and, thus, added to the timeline:

You can navigate through the dates using the dates navigation bar located at the top of the grid. Clicking its navigation arrows moves backward and forward by the timeline.

Generate Reports

The module makes it easy to generate and print out reports. 

To generate a report, switch to Reports on the toolbar:

On the workspace, select the report to be printed out. This opens the dialog where you can provide the report details:

Within the dialog, fill in the fields:

• Vessel is a vessel to be considered in the report. Select a vessel from the drop-down list.

• Safety Level is a safety level to be considered in the report. Select a safety level from the drop-down list.

• Select the Safety ID’s and Secondary Assignments to be included to the report.

Click GENERATE to initiate report generation.

As a result, the generated report appears on the screen:

The generated report may be then printed out. To do this, click the Print button on the toolbar.

Housekeeping

This section enables you to perform a one-time setup of the module.

To get started, use one of the tips below:

• Log into APP Administrator Portal. On the Home page, click the Crew Station Bill tile.

• Log into APP Crew Portal and navigate to Crew Station Bill > Setup.
  
  

You are then redirected to the page where you can start configuring the module:

Create Safety Plan

You can create an entire safety plan revision which can be activated or deactivated. This means that all setup done inside a safety plan is linked to that exact plan. This allows you to create multiple revisions of the safety plan setup where the active one is currently in use. When activating a safety plan, you are defining which revision/setup you want to be used on the vessel and in the system.       

To create a safety plan revision, first, make sure you are in the Setup area:

Now, follow the steps below:

1. Click the NEW button to open the Create New Safety Plan dialog:

2. Define the name of the safety plan in the Name field. When done, click SUBMIT to save the records.

As a result, a new safety plan revision appears in the Revisions drop-down list.

You can activate the added safety plan by clicking the Activate button next to the safety plan name. The Confirm dialog then appears:

In the Confirm dialog, click ACTIVATE to proceed. The activated plan becomes green-highlighted:

Configure Safety Plan

By following the guidelines in the section you will learn how to configure your safety plan.

Define Rescue Stations

To define rescue stations (widely known as lifeboats and liferafts), navigate to Setup and click the safety plan to be configured. You find yourself on the Rescue Stations page:

On the page, click NEW at the top of the grid. Clicking the command opens the Create New Rescue Station dialog:

In the dialog, fill in the fields:

• Type. Select the lifeboat type from the drop-down list. The lifeboat/raft type is defined in Adonis Personnel Manager. For more information, see Define Boat Type.

• Name. Enter the name of the rescue station.

• Description. Optional to give it a description.

• Capacity. Define the number of persons permitted on the boat.

• Location. Specify where the boat is located on the vessel.

• Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.

When done, click SUBMIT to proceed.

As a result, a new rescue station appears in the grid:

The added rescue stations records are subject for editing and removing. You can edit or remove the record in the grid by clicking the respective  or  icon corresponding to the record to be affected.

Define Decks

To define vessel decks, first, navigate to Decks by using one of the tips below:

• Select Decks on the progress bar.

• Use the Next and Previous buttons at the bottom of the page.

To create a new deck, click NEW at the top of the grid. This opens the Create New Deck dialog:

In the dialog, fill in the following fields:

• Code is a unique alpha-numeric APP code.

• Name is a deck name.

• Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.

When completed, click SUBMIT.

As a result, a new deck appears in the grid:

The added decks records are subject for editing and removing. You can edit or remove the record in the grid by clicking the respective  or  icon corresponding to the record to be affected.

Define Zones

Apart from decks, you can define zones on your vessel. To do this, first, navigate to Zones by using one of the tips below:

• Select Zones on the progress bar.

• Use the Next and Previous buttons at the bottom of the page.

To create a zone, click NEW at the top of the grid. This opens the Create New Zone dialog:

In the dialog, fill in the following fields:

• Code is a unique alpha-numeric APP code.

• Name is a zone name.

• Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.

When completed, click SUBMIT.

As a result, a new zone appears in the grid:

The zone records are subject for editing and removing. You can edit or remove the record in the grid by clicking the respective  or  icon corresponding to the record to be affected.

Define Duties

To define duties for emergency cases, first, navigate to Duties by using one of the tips below:

• Select Duties on the progress bar.

• Use the Next and Previous buttons at the bottom of the page.

To create a duty, click NEW at the top of the grid. This opens the Create New Duties dialog:

In the dialog, fill in the following fields:

• Code is a unique alpha-numeric APP code.

• Sort Order is an order number of a record (where 0 means the first record in the list).

• Duties to be defined for emergency cases.

• Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.

When completed, click SUBMIT.

As a result, a new duty appears in the grid:

The duties records are subject for editing and removing. You can edit or remove the record in the grid by clicking the respective  or  icon corresponding to the record to be affected.

Define Instructions

To define instructions for emergency cases, first, navigate to Instructions by using one of the tips below:

• Select Instructions on the progress bar.

• Use the Next and Previous buttons at the bottom of the page.

To create an instruction, click NEW at the top of the grid. This opens the Create New Instructions dialog:

In the dialog, fill in the fields:

• Code is a unique alpha-numeric APP code.

• Description... is an instruction description.

• Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.

When completed, click SUBMIT.

As a result, a new instruction record appears in the grid:

On creating the instruction, you can enter a step-by-step instruction message. For this, in the grid, select the instruction record to be affected and enter the detailed instructions on the Notes pane:

Once completed, click the Save  icon to proceed.

The instructions records are subject for editing and removing. You can edit or remove the record in the grid by clicking the respective  or  icon corresponding to the record to be affected.

Define Secondary Assignments

The secondary assignment is intended for defining additional lists that describe different situations that may happen on board apart from fire and abandon ship situations. To define secondary assignments, first, navigate to Secondary Assignments by using one of the tips below:

• Select Secondary Assignments on the progress bar.

• Use the Next and Previous buttons at the bottom of the page.

To create a secondary assignment record, click NEW at the top of the grid. This opens the Create New Secondary Assignment dialog:

In the dialog, fill in the fields:

• Code is a unique alpha-numeric APP code.

• Sort Order is an order number of a record (where 0 means the first record in the list).

• Header is a name of the secondary assignment.

• Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.

When completed, click SUBMIT.

As a result, a new secondary assignment record appears in the grid:

Define Safety Levels

You can define a safety level for a vessel. It is usually specified based on the number of passengers on board: the more passengers are on a vessel, the more crew members are required and the higher the safety level is. The safety level goes down if you have less crew members in your emergency and safety plans.

To define safety levels, first, navigate to Safety Levels by using one of the tips below:

• Select Safety Levels on the progress bar.

• Use the Next and Previous buttons at the bottom of the page.

To create a safety level record, click NEW at the top of the grid. This opens the Create New Safety Level dialog:

In the dialog, fill in the fields:

• Code is an alpha-numeric APP code.

• Color is a color to be selected for the safety level.

• Sort Order is an order number of a record (where 0 means the first record in the list). This is useful to know which are the lowest/highest safety levels. 

• Max Pax is the number of passengers on board.

• Description is a name of the safety level.

• Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.

When completed, click SUBMIT.

As a result, a new safety level record appears in the grid:

Define Station Headers

A station header is usually known as different teams on board such as: Command & Control Team, Fire Team, Man Overboard Team.

To define a station header, first, navigate to Station Headers by using one of the tips below:

• Select Station Headers on the progress bar.

• Use the Next and Previous buttons at the bottom of the page.

To create a station header record, click NEW at the top of the grid. This opens the Create New Station Header dialog:

In the dialog, fill in the fields split by sections:
Details

• Code is an alpha-numeric APP code.

• Description is a name of the station header.

• Sort Order is an order number of a record (where 0 means the first record in the list).

• Color is a color to be selected for the station header.

Meeting Place

• Deck is a deck location where a team meets. Select an option from the drop-down list. For more information on how to add decks, see Define Decks.

• Zone is a zone location where a team meets. Select an option from the drop-down list. For more information on how to add zones, see Define Zones.

Assignment

• Type is a assignment type to be selected for the station header: Emergency (usually refers to fire emergencies on board), Rescue (usually refers to abandon ship) or Secondary (additional emergencies).

• Rescue Station (accessible if Type is set to Rescue) is to be selected from the drop-down list. For more information on how to add rescue stations, see Define Rescue Stations.

• Secondary (accessible if Type is set to Secondary) is to be selected from the drop-down list. For more information on how to add secondary assignments, see Define Secondary Assignments.

Tasks

• Within the text field, specify the duty/tasks for the station header (team).

• Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.

When completed, click SUBMIT.

As a result, a new station header record appears in the grid:

Define Stations

You can define stations for positions.

To define a station, first, navigate to Stations by using one of the tips below:

• Select Stations on the progress bar.

• Use the Next and Previous buttons at the bottom of the page.

To create a station record, click NEW at the top of the grid. This opens the Create New Station dialog:

In the dialog, fill in the fields split by sections:

Details

• Code is an alpha-numeric APP code.

• Name is a station name.

• Sort Order is an order number of the record (where 0 means the first record in the list).

Assignments

• Duties represent responsibilities to be taken in the current station. Select an option from the drop-down list. For more information on how to add duties, see Define Duties.

• Station Header is a team to which a position is assigned to. Select an option from the drop-down list. For more information on how to add station headers decks, see Define Station Headers.

• Standby is a checkbox to be selected to let know that it is a standby station. 

Safety Levels

• Within the grid, select the safety levels to which you want the station to cover.

• Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.

When completed, click SUBMIT.

As a result, a new station record appears in the grid:

Additionally, you can add certain documents/instructions that the crew member should obtain to fulfill the requirements of the station. For this, select a station to view the pane where you can attach the required certificates, medical documents and instructions.

Define Safety IDs

You can define safety IDs for positions (also known as safety roles). Safety IDs determine the responsibility taken on board in case of emergency.

To define a station, first, navigate to Create Safety IDs by using one of the tips below:

• Select Create Safety IDs on the progress bar.

• Use the Next and Previous buttons at the bottom of the page.

To create a safety ID record, click NEW at the top of the grid. This opens the Create New Safety ID dialog:

In the dialog, fill in the fields split by sections:

Details

• ID is a unique safety alpha-numeric code.

• Title is a name for the safety role.

• Default position is a position name.

Included from Safety Level

• Within the grid, select which safety level you would like the safety id to be included. A safety ID is always included into higher safety levels. In case a safety ID is in the lowest safety level, it is included into other (higher) safety levels. 

• Set Passive, if selected, makes the record inactive. The option is primarily used to avoid deleting the records in use.

When completed, click SUBMIT.

As a result, a new safety ID record appears in the grid:

Assign Stations

You can link the safety IDs to suitable stations depending on different assignments (Emergency, Rescue, Mob, etc).

To do this, first, navigate to Assign Stations by using one of the tips below:

• Select Assign Stations on the progress bar.

• Use the Next and Previous buttons at the bottom of the page.

To link a safety ID to the station, follow the steps below:

1. Select the type of assignment at the top of the grid: Emergency, Rescue, Man-Over-Boat, Confined Space. This allows you to assign duties to a specific safety role based on the situation/assignment. 

2. Click the arrow  corresponding to the safety ID record you want to link to a station(s). This expands the grid where you can see assign stations:
   
   

    

3. In the grid, assign the safety ID (role) to a suitable station(s) by selecting it. Besides, you can set the safety ID to be a group leader for the assigned station.

As a result, the affected safety ID is assigned to the station: