Introduction

From 1. November 2022, Norwegian shipping companies must report sailing time (Fartstid) electronically on behalf of their employees. Read more in this information letter from the Norwegian Shipowners Association, which was published on 25 October 2022.

 

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Sailing Time shall from now up be exported electronically from Adonis Personnel Manager PAYROLL (APM). For this to go painlessly, a so-called plug-in must be installed to the system. It is called NMA Sdir and contains all the necessary functionality to upload the speed time.

Furthermore, some simple adjustments must be made to the position codes in the system, to ensure that the sailing time is correctly reported in accordance with the official position codes from the Norwegian Maritime Directorate.

The process that must be carried out before the first report can be summarized as follows:

• 1 Introduction
  • 1.1 1. Install the plug-in.*
  • 1.2 2. Create a new interface code: NMA
  • 1.3 3. Update all relevant position codes (Rank Codes)
• 2 User Instruction
  • 2.1 Get Started
    • 2.1.1 Load Mode: Changed
    • 2.1.2 Load Mode: Deleted
• 3 Housekeeping - Plugin Installation and Configuration
  • 3.1 1. Download and install the plugin
  • 3.2 2. Setting up the connection to SDIR
    • 3.2.1 2.1 Apply for access to the Sdir API production scopes
    • 3.2.2 2.2 Maskinport integration
      • 3.2.2.1 Business certificate
      • 3.2.2.2 Create Maskinport integration
    • 3.2.3 2.3 API Subscription
  • 3.3 3. Preparations in the Adonis Personnel Manager
    • 3.3.1 3.1 NMA Code Setup
    • 3.3.2 3.2 Link existing ranks to NMA rank codes
  • 3.4 4. Connection Settings Configuration
    • 3.4.1 Settings General
    • 3.4.2 Settings Connection

1. Install the plug-in.*

The process is described in more detail below in Housekeeping below. The installation requires IT expertise and we suggest that you involve your IT department as soon as possible.

• _{A plug-in is a separate piece of software code that eliminates the need for changes to the main software you are using. In general, it reduces the risk of bugs and disturbance to vital processes.}

2. Create a new interface code: NMA

A new code must be created in the General Code Table that identifies the export to NMA. NMA is just a name, it can therefore be changed. This is a simple one-time process, described in Housekeeping 3.1 below. We suggest that you as an end user start here.

3. Update all relevant position codes (Rank Codes)

The Norwegian Maritime Directorate (NMD) requires that all positions / Rank Codes must be identified with the Directorate's specific position codes. This must be done on all Rank Codes where speed time must be reported before the export can be run. How this is done is described in Housekeeping 3.2 below.

User Instruction

This part teaches you how to carry out electronic reporting of sailing time from Adonis LØNN, provided that points 1 - 3 in the Introduction above have been carried out correctly.

Get Started

1. Go to Tools > Export and bring up the various export routines. At the bottom of the list, you will find NMA Export (NB: Requires point 2 in Introduction to be completed correctly)

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2. When you open NMA Export, the main screen for NMA Sdir export appears like this:

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To initiate the export of data, you must define the date interval for the export. This is done by selecting from-date and to-date at the top of the screen. Make sure the Load Mode is set to Unprocessed, as shown in the screenshot. You will then get a list of seafarers for whom sailing time must be reported.

NB: The From date should first read 01/11/2022, as it is assumed that reporting has been done in the traditional way until 31/10/2022, which can no longer be used.

3. In the list, you can select individuals or tag everyone to upload to the Norwegian Maritime Directorate. When you have marked those to be sent, click on Send To Sdir. The data export starts and you can follow the progress. When it is finished, you can click on Close to close the dialog window.

Should an error occur during the export, you will be able to see it in this log.

4. Switch to the Sdir's Seafeares tab at the top of the screen. Then you click on the button Load Sdir in the toolbar, You will immediately see that the sailing activities, which contain the Sailing Time, are uploaded:

When the process is done for everyone, click Close to exit the routine.

You will then see a list of all people who have been uploaded and how many hours of Sailing Time have been reported for the individual:

Load Mode: Changed

This must be used if previously uploaded activities for sailing time have now been changed and therefore must be exported again to the Norwegian Maritime Directorate.

Load Mode: Deleted

This mode must be used for activities that have been deleted after they have previously been uploaded to SDir. Deleted activities will show, and when you re-export to the Norwegian Maritime Directorate, previously uploaded data will be deleted from their system.

Housekeeping - Plugin Installation and Configuration

The section will guide you through the plugin installation and configuration procedures.

NOTE: This part requires thorough IT knowledge to your Adonis' platform. We strongly recommend that you involve your IT staff from the start to make sure that the installation and setup are correctly done.

1. Download and install the plugin

To install the plugin, navigate to Install APM Plugin and follow the step-by-step instructions carefully.

2. Setting up the connection to SDIR

Before you set up the plugin, you need to follow these steps to get access.

2.1 Apply for access to the Sdir API production scopes

Send an email to apsinfo@sdir.no and request access to the Sdir API production scope.

2.2 Maskinport integration

Create Maskinport integration for production in the Samarbeidsportalen to the SDIR API scopes. Take note of the integration ID.

Business certificate

Create a Business Certificate at Commfides or Buypass - A business certificate is a digital ID of a company that can be used for logging in, connecting to APIs, signing, and encryption. A password will be sent via SMS to the person registering the business certificate.

Once you have the certificate ready, go to Konsument | Samarbeidsportalen (digdir.no) and follow the steps to create an integration to Maskinporten. You may also send an email to servicedesk@digdir.no to get access to Samarbeidsportalen and Maskinporten. You will receive a reply message from Digdir with a link to Samarbeidsportalen.

Create Maskinport integration

From Samarbeidsportalen go to Integrasjoner > Selvbetjening

Create an integration (integrasjoner) under Test (for Testing) or in Production

You will then be redirected to Digitaliseringsdirektoratet Samarbeidsportalen where you will fill in the necessary fields for the maskinporten integration.

Note! Once the integration is created, you can find the integration identifier below company services > Administration of services.

2.3 API Subscription

Sign up for the production environment and select the product (API endpoints) you what to subscribe for. Take note of the subscription key, which is needed in the HTTP requests. (See step 1)

3. Preparations in the Adonis Personnel Manager

3.1 NMA Code Setup

To export data, it is required to define the NMA Sdir plugin code reference. To do this, first, log into the Adonis Personnel Manager. Once logged in, navigate to the Setup ribbon tab > General Codes > Miscellaneous > Interfaces and proceed with the following steps:

1. On the ribbon, click New to make the dialog appear:

2. Enter the Code: NMA

3. In the Text field, indicate the name of the interface as shown in the screenshot.

4. In the Sort field, define the order number of a record (where 0 means the first record in the list).

5. Click OK to proceed.

As a result, a new record appears in the grid of Interfaces:

3.2 Link existing ranks to NMA rank codes

→ the updated occupation code is listed here. Uploaded date: Apr 3, 2024

To configure the rank codes, go to the Setup ribbon tab > General Codes > Personal Details > Ranks and proceed with the following steps:

1. Select a Rank and click the Open button in the Actions group of the Manage ribbon tab. The General Code Editor (Ranks) dialog appears:

2. Switch to the XREF tab and click the Append button. Clicking the command enables the fields to be filled out:

   • Interface. Select NMA from the drop-down list. If the NMA selection is unavailable, you need to go back to Housekeeping 3.1 above and define the NMA interface code.

   • Xref Code. Enter a cross-reference provided by NMA for this particular record. See the Excel list from Sdir below:

   • Comment. Enter a rank name provided by NMA.

3. When completed, click OK to confirm the changes.

4. Connection Settings Configuration

To configure the NMA Sdir connection settings, navigate to the Tools ribbon tab and click the Export button. From the drop-down list, select NMA Export. This opens the following window:

Click the Settings button to view the setting property window:

Settings General

Fill in the fields below:

• Work Code (Rank) Xref is a plugin name defined in NMA Code Setup.

• Organization Number is a unique Norwegian company number.

• Set total work hours per day (by default, 8). Enter the number of work hours per day. The number must be an integer.

Settings Connection

Now, switch to the Connection tab to view the connection settings:

Below is the description of all the connection settings required for the NMA Sdir plugin.