Rescue Stations (Life Boats)

To define a rescue station, which is basically the same as Life Boat, on the selected vessel, navigate to Setup > Rescue Stations and click the Add Rescue Station button in the Actions group of the ribbon.
Clicking the command enables the fields to be filled out:

• Type (mandatory field). Select a type of boat from the drop-down list. For more information on how to define a boat type, see Define Boat Type.

• Lifeboat. Enter a boat name.

• Description. Add any comments.

• Capacity. Define the number of persons permitted on the boat.

• Location. Specify where the boat is located on the vessel.

To remove a rescue station, select it and click Delete Rescue Station on the ribbon.
On defining a rescue station, proceed as described below:

1. Define a header for the created rescue station. For more information, see Station Header.

2. Setup Stations and link them to the rescue station. For more information, see Muster Stations.

Define Boat Type

In case the Type drop-down list does not show any options, you need to generate vessel types. To do this:

1. Switch to the Setup ribbon tab and click the General Codes button.

2. On the Structure pane, click the Vessel code category to expand it and select Lifeboats/Rafts.

3. Click the New button in the Actions group of the Manage ribbon tab. The General Code Editor (Lifeboats/Rafts) dialog appears:
   
   

   Open

   

4. Enter a Code (mandatory field), a unique alphanumeric APM code.

5. In the Text field, indicate the name of a new vessel type and its alternative name, if needed, in the Alternative field.

6. In the Sort field, define the order number of a record (where 0 means the first record in the list).

7. In the Is Passive field, specify whether the code is to be active or passive. Passive codes appear as disabled.

8. In the Capacity field, enter the number of people permitted on the boat.

9. Select Davit Launched Lifeboat/Raft in case a davit is used on a ship for supporting, raising, and lowering boats.

10. Click OK to proceed.

Decks

To define vessel decks, navigate to Setup > Decks and click the Add Deck button on the ribbon.
Clicking the command enables the fields to be filled out:

• Code is a unique alpha-numeric APM code.

• The name is a deck name.

To permanently remove a deck, select it and click Delete Deck on the ribbon.

Zones

Apart from decks, you can specify the areas on your vessel. To do this, go to Setup > Zones and click the Add Zone button on the ribbon.
Clicking the command enables the fields to be filled out:

• Code is a unique alpha-numeric APM code.

• The name is a zone name.

To permanently remove a zone, select it and click Delete Zone on the ribbon.

Duties

To define duties for emergency cases, go to Setup > Duties and click the Add Duty button on the ribbon.
Clicking the command enables the fields to be filled out:

• Code is a unique alpha-numeric APM code.

• Text is a duty name.

• Passive defines whether a duty record is to be active or passive. Passive records appear as disabled.

• Sort Order is an order number of a record (where 0 means the first record in the list).

To permanently remove a duty, select it and click Delete Duty on the ribbon.

Instructions

You can define instructions for an emergency case. To do this, navigate to Setup > Instructions and click the Add Instruction button on the ribbon.
Clicking the command enables the fields to be filled out:

• Instruction is a unique alpha-numeric APM code.

• The description is an instruction title.

On the Notes pane, you can type the instruction message or click to load a message from a file.
To permanently remove an instruction, select it and click Delete Instruction on the ribbon.
Besides, you can assign the instructions to certain stations in the Stations view. This data will be shown in the reports afterward. For more information, see Add Instructions.

Secondary Assignment

The secondary assignment is intended for defining additional Muster lists. To do this, navigate to Setup > Secondary Assignment and click the Add Secondary Assignment button on the ribbon.
Clicking the command enables the fields to be filled out:

• Code is a unique alpha-numeric APM code.

• The header is a secondary assignment name.

On defining, proceed as described below:

1. Define a header for the created secondary assignment. For more information, see Station Header.

2. Setup Stations and link them to the second assignment. For more information, see Muster Stations.

As a result, all the secondary assignments that you define will be separately displayed in the Muster Setup category:

For more information on how to complete the second assignment with the data such as a list of crew members, their duties, positions, etc., see Muster Setup.

Station Header

To define a station header, navigate to Setup > Station Header and click the Add Header button in the Actions ribbon group.
Clicking the command makes the Station Header dialog appear:

In the Station Header dialog, specify the details as below:

• Code is a unique alpha-numeric APM code.

• The description is a name of a station header.

• A sort is an order number of a record (where 0 means the first record in the list).

• Type. Define whether the station header corresponds to the Emergency, Rescue station, or Secondary Assignment.

• Meeting Place. Select a Zone and a Deck using an appropriate drop-down list.

• Color. Pick a color by your safety plan onboard.

• Duties. Specify the tasks that will be determined for each station type.

Stations

To add a station, navigate to Setup > Stations and click the Add Station button on the ribbon.
Clicking the command enables the fields to be filled out:

• Station # is a unique alpha-numeric APM code.

• The station is a station name.

• Duties represent obligations to be taken in the current station. Select an option from the drop-down list. For more information on how to add duties, see Duties.

• Station Header allows assigning a header to the current station. Select an option from the drop-down list. For more information, see Station Header.

• Sort Nr is an order number of a record (where 0 means the first record in the list).

• No Duty defines whether the current station is to be considered while creating a report.

The defined stations are then linked to the Emergency, Rescue stations, or the Secondary assignment, accordingly. For more information, see Muster Stations.
To permanently remove a station, select it and click Delete Station on the ribbon.

Apart from defining different types of stations, you can provide additional information which may be required for a station. For this, switch to the lower part of the Setup Station dialog where you will find several tabs: Required Certification, Required Medical, Instructions, and Evacuation.

Required Certification

You can define the certification required for a certain station. To do this, first switch to the Required Certification tab located at the lower part of the Setup Stations dialog:

Within the dialog, select the station to which you want to add the required certificate(s) and сlick the Add Certificate button on the ribbon. This action opens the Certificates Selection dialog where you can get access to the list of standard certificates available in the system:

1. Select a certificate by clicking on it.

2. Click Select to confirm the selected certificate is to be added as Required Certification for the station.

   
   
   

3. On completing, click Close to exit the dialog.

As a result, the selected certificate(s) becomes available under the Required Certification tab.

Required Medical Certification

You can define medical certificates required for a certain station. To do this, first switch to the Required Medical tab at the lower part of the Setup Stations dialog:

Within the dialog, select the station to which you want to add the required certificate(s) and сlick the Add Medical button on the ribbon. This action opens the Medical Certificates Selection dialog where you can get access to the list of standard medical certificates available in the system:

1. Select a certificate by clicking on it.

2. Click Select to confirm the selected certificate is to be added as Required Medical for the station.

   
   
   

3. On completing, click Close to exit the dialog.

As a result, the selected medical certificate(s) becomes available under the Required Medical tab.

Add Instructions

You can assign instructions to a station. To do this, first switch to the Instructions tab at the lower part of the Setup Stations dialog:

Within the dialog, select the station to which you want to add an instruction(s) and сlick the Add Instruction button on the ribbon. This action opens the Instruction selection dialog where you can get access to the list of instructions predefined in the Instructions setup:

1. Select an instruction by clicking on it.

2. Click Select to confirm the selected instruction is to be added to the station.

3. On completing, click Close to exit the dialog.

As a result, the selected instruction(s) becomes available under the Instructions tab.

Add Evacuation Card

There is a possibility to add an evacuation card to immediately guide and assist people in case of emergency. You can add a little map of the section where people need to check for cabin numbers. To do this, switch to the Evacuation tab at the lower part of the Setup Stations dialog:

• Evacuation Card Attached. Select the option if an evacuation card is attached for the selected station.

• Several cabins to evacuate. Specify the total amount of cabins to be evacuated.

• Area to evacuate. Click Attach and select the image with an evacuation area.

When printing outstation reports, you can print evacuation cards as well. For more information, see Printed Copies.

Safety Levels

You can define a safety level for a vessel. A safety level is specified based on the number of passengers on board: the more passengers are on a vessel, the more crew members are required and the higher the safety level is. The safety level goes down if you have fewer crew members in your emergency and safety plans.
To access the safety level setup, select Safety Levels on the Setup page and click the Add Safety Level button.
This enables the fields to be filled in:

• Code is an alpha-numeric APM code.

• The name is a short description of a safety level.

• Passive, if selected, make a record appear as disabled in the database.

• Sort Nr (values from 1 to 1000000000) allows you to put safety levels in order. If Sort Nr is set to 1, a record will appear as the first in the list. The option is used for sorting safety levels in the Muster roll main menu.

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Muster Setup

In the Muster Setup category, you can set up the Muster lists for each type of station in particular: emergency, rescue, and secondary assignment.

Muster Template

For the Muster Roll, first, you need to create the Muster Roll Template. To do this, switch to Muster Setup on the left-hand side pane. Once the Setup Muster Template dialog appears, click the Add Crew ID button in the Actions group on the ribbon. This enables the fields to be filled in:

• Crew ID (mandatory field) is an identification number of a crew member (3 or 4 digits).

• The title is a shortened form of a crew member position.

• Default position allows assigning Crew IDs to specific positions. For some positions, it is recommended to use ID numbers considered as default. For example member name, his/her PIN, position, title, safety level, and Crew ID number.

Card Handed Out. When a person comes on board, he receives a safety card linked to his/her Crew ID. By selecting the checkbox, you make records that a card has been handed out to a crew member. As a result, the selected records are automatically added to the Cards Handed Out view.

• Competence and restriction. The system verifies whether all the required certificates assigned to a member are valid. If the certificates are missing, expired, or restricted (limitation on physical functioning), the system informs you by highlighting such records in red. In this case, you can resolve the issue by either adding records, if you know that a crew member possesses the appropriate certificates, or making sure the person is not in charge.

• Off Signing. In case a crew member is about to sign off, a reliever is to be assigned. Please note that the system warns you by highlighting records in yellow in case the date of the existing onboard activity associated with an off signer/reliever has been changed. Therefore, a person may not fit the Muster Roll.

Besides, a reliever has also got the Competence and restricted section to verify whether the existing certificates of an assigned person are valid. For missing, expired or restricted certificates, the system highlights the records in red.

• Assignment shows the stations to which crew members are assigned.

In such a way, a safety officer is always aware of the state of the safety list.

At the bottom of the Muster Roll window, you can find the overall crew information which is automatically updated based on the supplied records:

• Crew onboard displays the number of crew members being onboard a selected vessel.

• On allows switching between the emergency stations by selecting an option from the drop-down menu.

• Required displays the number of crew members required for the selected station.

• Missing displays how many entries are empty.

• Standby displays the number of crew IDs set as standby and assigned to crew members.

• Total Assigned displays the total number of assigned Crew IDs. If a Crew ID has a double assignment, it is counted as 1.

• Double Assignments display the number of Crew IDs assigned to more than 1 crew member.
  
  

Add Crew Member

To assign a crew member to a Crew ID, first select the record in the grid and use one of the following tips:

• Click the Crew Member button on the ribbon and select Add from the drop-down list:

• Right-click on the selected crew member in the Muster Roll list and select Crew Member > Add from the context menu:

• In the Crew Member column, select the field where you want to add a crew member. Selecting the field makes the

  button appear. Click the button.
  
  

As a result, the Add Crew Member dialog appears on the screen.
If you have selected the Crew ID corresponding to the default position, you will see a list of onboard crew members holding the same position, if any. In case there is no suitable crew member in the list, click Load All to open a complete list of onboard crew members, select a crew member and click Copy Selection.
If you have selected a record without the default position, the Add Crew Member grid will be empty. Click Load All to view the list of onboard crew members, select a crew member and click Copy Selection.

Below you will find a short explanation of some column records:

• Crew ID displays ID numbers highlighted in aqua in case they are already available in the Muster Roll grid.

• Previous Crew ID lists crew ID numbers previously added to the Muster List but removed for some reason.

• Preferred Assignment displays records highlighted in yellow for the crew IDs defined in Preferred Assignments.

• Missing Documents and Expired Documents displays red-highlighted records in case a crew member has any expired, missing certificates:

Besides, in the Muster Roll, you can assign more than one crew member to a single Crew ID. To do this, select a record with a crew member, click Crew Member > Add. It is specifically useful if a station requires two certificates, but, in your database, two crew members have those certificates. In case they are both assigned to the same station, the requirements are fulfilled. As a result, the grid cells are merged, and several crew members belong to the same position:

Replace Crew Member

To replace a crew member previously assigned to a crew ID with a different crew member, use one of the following tips:

• Click the Crew Member button on the ribbon and select Replace from the drop-down list.

• Right-click on the selected crew member in the Muster Roll list and select Crew Member > Replace from the context menu.

As a result, the Replace Crew Member dialog appears, where you can select a crew member for replacement:

Depending on whether you have selected the default position for the replacement or not, you will see different records in the Replace Crew Member dialog. For the default positions, the dialog will hint you to select crew members holding the same positions. In case there is no suitable crew member in the list, click Load All to open a complete list of onboard crew members, select a crew member and click Copy Selection.
In case the system does not find any fitting crew members for replacements, the Replace Crew Member dialog will display an empty grid. Click Load All to view a complete list of onboard crew members, select a crew member and click Copy Selection.

Remove Crew Member

To remove a crew member assigned to the station, select a record to be removed and use one of the following tips:

• Click the Crew Member button on the ribbon and select Remove from the drop-down list.

• Right-click on the selected crew member in the Muster Roll list and select Crew Member > Remove from the context menu.

Click Yes to confirm the changes.
As a result, the selected crew member along with all the associated records will be cleared out from the Muster Roll grid.

Add Reliever

You can assign a reliever to the emergency station. A reliever is a person who will take over the position of an off-signing crew member. A safety manager may select a reliever among:

• Crew members who are going to sign in.

• Onboard crewmembers assigned to a different emergency station.

• Onboard crew members not assigned to an emergency station.

To add a reliever, select a record to which you want to assign a reliever and use one of the tips below:

• Click the Reliever button on the ribbon and select Add from the drop-down list.

• Right-click on the selected record in the Muster Roll list and select Reliever > Add from the context menu.

• In the Reliever column, select the field where you want to add a reliever. Selecting the field makes the

  button appear. Click the button.

As a result, the Add Reliever dialog appears, where you can select a crew member as a reliever:

Depending on whether you have selected a record with the default position or not, you will see different records in the Add Reliever dialog. For the default positions, the dialog will hint you to select relievers holding the same positions for current/planned sea-service activity. In case there is no suitable crew member in the list, click Load All to open a complete list of onboard crew members, select a crew member and click Copy Selection.
For other selected positions (<free selection> entries), the Add Reliever grid will not show any records. Click Load All to view a complete list of onboard crew members, select a crew member and click Copy Selection.
On selecting a reliever, the system verifies whether the person's competence meets the requirements for the position. The Competence and restricted section to the right of the Off Signing section highlights any missing or expired documents in red.
Additionally, you can use the Persons to be planned to XX days after (the current date) spin box to display only the persons who have onboard activities a certain number of days after the current date.

The Crew Station Bill module uses some color indicators to define different statuses:

• Crew IDs already available in the Muster Roll are highlighted in aqua. You can still assign a person with the Crew ID to a new position, but he/she will be removed from the current one.

• If a crew member's name is displayed in green, it means that he/she has a planned activity.

• Yellow-highlighted records for the crew IDs defined in Preferred Assignments.

• If a reliever has any missing or expired documents, they are red-highlighted:

Replace Reliever

To replace a reliever previously assigned to the emergency station, select a reliever to be replaced and use one of the following tips:

• Click the Reliever button on the ribbon and select Replace from the drop-down list.

• Right-click on the selected crew member in the Muster Roll list and select Reliever > Replace from the context menu.

As a result, the Replace Reliever dialog appears, where you can select a crew member for replacement:

Depending on whether you have selected the record with the default position or not, you will see different records in the Replace Reliever dialog. For the default positions, the dialog will hint you to select relievers holding the same positions for current/planned sea-service activity. In case there is no suitable crew member in the list, click Load All to open a complete list of onboard crew members, select a reliever and click Copy Selection.
For other selected positions (<free selection> entries), the Replace Reliever grid will not show any records. Click Load All to view a complete list of onboard crew members, select a reliever and click Copy Selection.
The Crew Station Bill module uses some color indicators to define different statuses:

• Crew IDs already available in the Muster Roll are highlighted in aqua. You can still assign a person with the Crew ID to a new position, but he/she will be removed from the current one.

• If a crew member's name is displayed in green, it means that he/she has a planned activity.

• Yellow-highlighted records for the crew IDs defined in Preferred Assignments.

• If a reliever has any missing or expired documents, they are red-highlighted:

Remove Reliever

To remove a reliever assigned to the station, select a record to be removed and use one of the following tips:

• Click the Reliever button on the ribbon and select Remove from the drop-down list.

• Right-click on the selected crew member in the Muster Roll list and select Reliever > Remove from the context menu.

Click Yes to confirm the changes.
As a result, the selected reliever along with all the associated records will be cleared out from the Muster Roll grid.

Accept Off Signing Changes

You can update the grid with regards to the changes applied to the Sign On/Off dates. To do this, proceed as described below:

1. Click Accept Off Signing Changes on the ribbon:
   
   

2. Click Yes to confirm.
   
   Once completed, the system may:

3. Add a new date and a port to the Muster Roll.

4. Remove a reliever who is not signed on at the sign-off date of an assigned crew member.

Update Off Signers

Keep your Muster Roll updated, i.e. make sure all the below-mentioned statements are satisfied:

• Off-signers are removed from the station.

• Relievers are assigned to the stations at the sign-off dates of assigned crew members (off-signers).

The easiest way to update the Muster List is to click the Update Off Signers button. On clicking, you will see the update progress:

Upon completion of the upgrade, you will see the message stating the number of updated records:

Safety Level

You can filter records by the safety level previously defined (see Safety Levels) and assigned to crew IDs (see Muster Roll Template). To do this, follow the steps below:

1. Сlick the Safety Level button on the ribbon to make the Select Safety Level dialog appear:

2. Within the Safety Level drop-down list, select the safety level by which you want to filter records.

3. Click OK to confirm.

As a result, the filtered records will appear on a separate tab in the working area of the Muster Roll.

Cards Handed Out

Based on the selections in Muster Roll, the Cards Handed Out view displays data on crew members who have already received their safety cards:

Once a crew member is going to sign off, he/she is supposed to return the safety card. To let the system know about the returned cards, follow the steps below:

1. In the Returned column, select the card that has been returned:
   
   

2. Click Set Card Returned on the ribbon to see the confirmation:
   
   

3. Click OK to confirm.

As a result, the selected records are cleared out from the list and become unselected in Muster Roll.
To select/clear all the checkboxes in the Returned column at a time, in the Actions group on the ribbon, choose to click Tag All/Un tag All, accordingly.

Preferred Assignments

There are cases when a crew member prefers to be assigned to a certain Crew ID. For this purpose, you can use the Preferred Assignments view.
Click the Add Preferred Assignment button on the ribbon to enable the fields:

• CrewID (mandatory). Select a preferred crew ID number from the drop-down list.

• PIN (mandatory). Enter an identification number of a crew member.

• Name. The field is automatically filled out based on the records in the database.

Printing Reports

APM provides you with the possibility to print out the Muster List, Safety, and Evacuation cards based on the predefined report settings. To do this, first, make sure the required report is imported and stored in the system.
Once the Muster list setup is completed, switch to Muster Roll and click the Print button on the ribbon > select Crew Station Bill and the report you want to print out.

For more information on how to import different reports, see the Report Generator module.

References

The Report Generator module
The Activities data group

Introduction

The Crew Station Bill module is designed to create and maintain the Muster lists. The lists contain a detailed description of duties and responsibilities assigned to each person on the ship. In other words, the module covers the functions each member of a ship crew is required to perform in case of an emergency.

The module structure is primarily based on the safety plan available on a vessel. We have carried out a careful analysis of existing examples and developed a structure that is very recognizable and where our users can set off various lists based on those safety plans.

User Interface

The section is an overview of the Crew Station Bill module interface, its commands, and basic usage.
To get started, click the Crew Station Bill button on the Modules ribbon. The module becomes active from the Muster Roll ribbon tab where you can start managing it.

The functional left-hand side pane gives you access to all the resources for managing the module.
On the pane, the functions are combined into categories as follows:

• Bills allow viewing the setup Muster Roll, Crew ID cards handed out, Preferred Assignments.

• The setup enables you to set up the module.

• Muster Setup allows creating the Muster Roll Template, Emergency and Rescue stations as well as secondary assignments.

Clicking a category displays a set of functions.

Housekeeping

When first launched, the module does not contain any records. In this section, you will learn how to set up the module to make it fully functional.
To get started, switсh to the Setup category on the left-hand side pane to access the options to be set up.

Vessel

First, indicate the vessel for which you want to create the Muster List. To do this, click the Vessel tab and select a vessel from the drop-down list:

Rescue Stations

To define a rescue station on the selected vessel, navigate to Setup > Rescue Stations and click the Add Rescue Station button in the Actions group of the ribbon.
Clicking the command enables the fields to be filled out:

• Type (mandatory field). Select a type of boat from the drop-down list. For more information on how to define a boat type, see Define Boat Type.

• Lifeboat. Enter a boat name.

• Description. Add any comments.

• Capacity. Define the number of persons permitted on the boat.

• Location. Specify where the boat is located on the vessel.

To remove a rescue station, select it and click Delete Rescue Station on the ribbon.
On defining a rescue station, proceed as described below:

1. Define a header for the created rescue station. For more information, see Station Header.

2. Setup Stations and link them to the rescue station. For more information, see Muster Stations.

Define Boat Type

In case the Type drop-down list does not show any options, you need to generate vessel types. To do this:

1. Switch to the Setup ribbon tab and click the General Codes button.

2. On the Structure pane, click the Vessel code category to expand it and select Lifeboats/Rafts.

3. Click the New button in the Actions group of the Manage ribbon tab. The General Code Editor (Lifeboats/Rafts) dialog appears:
   
   

4. Enter a Code (mandatory field), a unique alphanumeric APM code.

5. In the Text field, indicate the name of a new vessel type and its alternative name, if needed, in the Alternative field.

6. In the Sort field, define the order number of a record (where 0 means the first record in the list).

7. In the Is Passive field, specify whether the code is to be active or passive. Passive codes appear as disabled.

8. In the Capacity field, enter the number of people permitted on the boat.

9. Select Davit Launched Lifeboat/Raft in case a davit is used on a ship for supporting, raising, and lowering boats.

10. Click OK to proceed.

Decks

To define vessel decks, navigate to Setup > Decks and click the Add Deck button on the ribbon.
Clicking the command enables the fields to be filled out:

• Code is a unique alpha-numeric APM code.

• The name is a deck name.

To permanently remove a deck, select it and click Delete Deck on the ribbon.

Zones

Apart from decks, you can specify the areas on your vessel. To do this, go to Setup > Zones and click the Add Zone button on the ribbon.
Clicking the command enables the fields to be filled out:

• Code is a unique alpha-numeric APM code.

• The name is a zone name.

To permanently remove a zone, select it and click Delete Zone on the ribbon.

Duties

To define duties for emergency cases, go to Setup > Duties and click the Add Duty button on the ribbon.
Clicking the command enables the fields to be filled out:

• Code is a unique alpha-numeric APM code.

• Text is a duty name.

• Passive defines whether a duty record is to be active or passive. Passive records appear as disabled.

• Sort Order is an order number of a record (where 0 means the first record in the list).

To permanently remove a duty, select it and click Delete Duty on the ribbon.

Instructions

You can define instructions for an emergency case. To do this, navigate to Setup > Instructions and click the Add Instruction button on the ribbon.
Clicking the command enables the fields to be filled out:

• Instruction is a unique alpha-numeric APM code.

• The description is an instruction title.

On the Notes pane, you can type the instruction message or click to load a message from a file.
To permanently remove an instruction, select it and click Delete Instruction on the ribbon.
Besides, you can assign the instructions to certain stations in the Stations view. This data will be shown in the reports afterward. For more information, see Add Instructions.

Secondary Assignment

The secondary assignment is intended for defining additional Muster lists. To do this, navigate to Setup > Secondary Assignment and click the Add Secondary Assignment button on the ribbon.
Clicking the command enables the fields to be filled out:

• Code is a unique alpha-numeric APM code.

• The header is a secondary assignment name.

On defining, proceed as described below:

1. Define a header for the created secondary assignment. For more information, see Station Header.

2. Setup Stations and link them to the second assignment. For more information, see Muster Stations.

As a result, all the secondary assignments that you define will be separately displayed in the Muster Setup category:

For more information on how to complete the second assignment with the data such as a list of crew members, their duties, positions, etc., see Muster Setup.

Station Header

To define a station header, navigate to Setup > Station Header and click the Add Header button in the Actions ribbon group.
Clicking the command makes the Station Header dialog appear:

In the Station Header dialog, specify the details as below:

• Code is a unique alpha-numeric APM code.

• The description is a name of a station header.

• A sort is an order number of a record (where 0 means the first record in the list).

• Type. Define whether the station header corresponds to the Emergency, Rescue station, or Secondary Assignment.

• Meeting Place. Select a Zone and a Deck using an appropriate drop-down list.

• Color. Pick a color by your safety plan onboard.

• Duties. Specify the tasks that will be determined for each station type.

Stations

To add a station, navigate to Setup > Stations and click the Add Station button on the ribbon.
Clicking the command enables the fields to be filled out:

• Station # is a unique alpha-numeric APM code.

• The station is a station name.

• Duties represent obligations to be taken in the current station. Select an option from the drop-down list. For more information on how to add duties, see Duties.

• Station Header allows assigning a header to the current station. Select an option from the drop-down list. For more information, see Station Header.

• Sort Nr is an order number of a record (where 0 means the first record in the list).

• No Duty defines whether the current station is to be considered while creating a report.

The defined stations are then linked to the Emergency, Rescue stations, or the Secondary assignment, accordingly. For more information, see Muster Stations.
To permanently remove a station, select it and click Delete Station on the ribbon.

Apart from defining different types of stations, you can provide additional information which may be required for a station. For this, switch to the lower part of the Setup Station dialog where you will find several tabs: Required Certification, Required Medical, Instructions, and Evacuation.

Required Certification

You can define the certification required for a certain station. To do this, first switch to the Required Certification tab located at the lower part of the Setup Stations dialog:

Within the dialog, select the station to which you want to add the required certificate(s) and сlick the Add Certificate button on the ribbon. This action opens the Certificates Selection dialog where you can get access to the list of standard certificates available in the system:

1. Select a certificate by clicking on it.

2. Click Select to confirm the selected certificate is to be added as Required Certification for the station.

   
   
   

3. On completing, click Close to exit the dialog.

As a result, the selected certificate(s) becomes available under the Required Certification tab.

Required Medical Certification

You can define medical certificates required for a certain station. To do this, first switch to the Required Medical tab at the lower part of the Setup Stations dialog:

Within the dialog, select the station to which you want to add the required certificate(s) and сlick the Add Medical button on the ribbon. This action opens the Medical Certificates Selection dialog where you can get access to the list of standard medical certificates available in the system:

1. Select a certificate by clicking on it.

2. Click Select to confirm the selected certificate is to be added as Required Medical for the station.

   
   
   

3. On completing, click Close to exit the dialog.

As a result, the selected medical certificate(s) becomes available under the Required Medical tab.

Add Instructions

You can assign instructions to a station. To do this, first switch to the Instructions tab at the lower part of the Setup Stations dialog:

Within the dialog, select the station to which you want to add an instruction(s) and сlick the Add Instruction button on the ribbon. This action opens the Instruction selection dialog where you can get access to the list of instructions predefined in the Instructions setup:

1. Select an instruction by clicking on it.

2. Click Select to confirm the selected instruction is to be added to the station.

3. On completing, click Close to exit the dialog.

As a result, the selected instruction(s) becomes available under the Instructions tab.

Add Evacuation Card

There is a possibility to add an evacuation card to immediately guide and assist people in case of emergency. You can add a little map of the section where people need to check for cabin numbers. To do this, switch to the Evacuation tab at the lower part of the Setup Stations dialog:

• Evacuation Card Attached. Select the option if an evacuation card is attached for the selected station.

• Several cabins to evacuate. Specify the total amount of cabins to be evacuated.

• Area to evacuate. Click Attach and select the image with an evacuation area.

When printing outstation reports, you can print evacuation cards as well. For more information, see Printed Copies.

Safety Levels

You can define a safety level for a vessel. A safety level is specified based on the number of passengers on board: the more passengers are on a vessel, the more crew members are required and the higher the safety level is. The safety level goes down if you have fewer crew members in your emergency and safety plans.
To access the safety level setup, select Safety Levels on the Setup page and click the Add Safety Level button.
This enables the fields to be filled in:

• Code is an alpha-numeric APM code.

• The name is a short description of a safety level.

• Passive, if selected, make a record appear as disabled in the database.

• Sort Nr (values from 1 to 1000000000) allows you to put safety levels in order. If Sort Nr is set to 1, a record will appear as the first in the list. The option is used for sorting safety levels in the Muster roll main menu.

Muster Setup

In the Muster Setup category, you can set up the Muster lists for each type of station in particular: emergency, rescue, and secondary assignment.

Muster Template

For the Muster Roll, first, you need to create the Muster Roll Template. To do this, switch to Muster Setup on the left-hand side pane. Once the Setup Muster Template dialog appears, click the Add Crew ID button in the Actions group on the ribbon. This enables the fields to be filled in:

• Crew ID (mandatory field) is an identification number of a crew member (3 or 4 digits).

• The title is a shortened form of a crew member position.

• Default position allows assigning Crew IDs to specific positions. For some positions, it is recommended to use ID numbers considered as default. For example, Crew ID 0001 corresponds to the Master position. Other default positions are with free selection. This means that you can add a crew member who possesses the certifications needed to occupy these positions. For example, if you have a cook on board with proper certification, the system allows you to add a person as long as the certification requirements linked to various stations are fulfilled and the system will not give you any warning.

• Safety Level is based on the number of crew members aboard a vessel. The more crew members are on board, the higher the safety level is. In case you have fewer people in your emergency or rescue plans, the safety level for a vessel goes down.

• Passive, if selected, make a record appear as disabled in the database and, thus, unavailable for selection. Please note, it is not recommended to remove any Crew ID numbers from the database because it leads to the deletion of any records associated with them. Instead, you can define a record as passive.

As a result, the defined records are then duplicated through all the types of stations: rescue and emergency stations as well as a secondary assignment. For more information, see Muster Stations.

Muster Stations

The records which you have entered in the Muster Template are then duplicated through all types of stations: emergency and rescue stations as well as a secondary assignment. Click any station type, for example, Emergency, to view the grid records:

Within the grid, select the Station ID from the drop-down menu. The menu displays only the stations that are linked to the emergency station header:

On selecting the Station ID number, the system fetches its name, predefined duties, and station header.

Now, you can define a group leader and a standby for the selected station:

1. In the Group Leader column, select a checkbox for the corresponding Crew ID you want to define as a group leader.

2. In the Standby column, select a checkbox for the corresponding Crew ID you want to define as a standby who can replace a group leader, especially in emergencies.

Use the Toggle Group Leader Mark and Toggle Standby Mark buttons on the ribbon to display checked/unchecked states in the Group Leader and Standby columns, accordingly.

Functionality

This section contains the description of the Crew Station Bill module commands. By following the guidelines, you will be well on your way to working with the module.

Muster Roll

The Muster Roll in the Bills category shows you the entries defined in the Muster Setup. Based on the selected crew member, the system displays a person's sign-off date and a sign-off port. If the sign off date is not defined, the estimated sign off date is then considered:

Below you will find a more detailed description of the Muster Roll columns combined into groups:

• Vessel. Based on the data entered in the Muster Template as well as crew members assigned to positions in Muster Stations, the Vessel group displays a crew member name, his/her PIN, position, title, safety level, and Crew ID number.

Card Handed Out. When a person comes on board, he receives a safety card linked to his/her Crew ID. By selecting the checkbox, you make records that a card has been handed out to a crew member. As a result, the selected records are automatically added to the Cards Handed Out view.

• Competence and restriction. The system verifies whether all the required certificates assigned to a member are valid. If the certificates are missing, expired, or restricted (limitation on physical functioning), the system informs you by highlighting such records in red. In this case, you can resolve the issue by either adding records, if you know that a crew member possesses the appropriate certificates, or making sure the person is not in charge.

• Off Signing. In case a crew member is about to sign off, a reliever is to be assigned. Please note that the system warns you by highlighting records in yellow in case the date of the existing onboard activity associated with an off signer/reliever has been changed. Therefore, a person may not fit the Muster Roll.

Besides, a reliever has also got the Competence and restricted section to verify whether the existing certificates of an assigned person are valid. For missing, expired or restricted certificates, the system highlights the records in red.

• Assignment shows the stations to which crew members are assigned.

In such a way, a safety officer is always aware of the state of the safety list.

At the bottom of the Muster Roll window, you can find the overall crew information which is automatically updated based on the supplied records:

• Crew onboard displays the number of crew members being onboard a selected vessel.

• On allows switching between the emergency stations by selecting an option from the drop-down menu.

• Required displays the number of crew members required for the selected station.

• Missing displays how many entries are empty.

• Standby displays the number of crew IDs set as standby and assigned to crew members.

• Total Assigned displays the total number of assigned Crew IDs. If a Crew ID has a double assignment, it is counted as 1.

• Double Assignments display the number of Crew IDs assigned to more than 1 crew member.
  
  

Add Crew Member

To assign a crew member to a Crew ID, first select the record in the grid and use one of the following tips:

• Click the Crew Member button on the ribbon and select Add from the drop-down list:

• Right-click on the selected crew member in the Muster Roll list and select Crew Member > Add from the context menu:

• In the Crew Member column, select the field where you want to add a crew member. Selecting the field makes the

  button appear. Click the button.
  
  
  

As a result, the Add Crew Member dialog appears on the screen.
If you have selected the Crew ID corresponding to the default position, you will see a list of onboard crew members holding the same position, if any. In case there is no suitable crew member in the list, click Load All to open a complete list of onboard crew members, select a crew member and click Copy Selection.
If you have selected a record without the default position, the Add Crew Member grid will be empty. Click Load All to view the list of onboard crew members, select a crew member and click Copy Selection.

Below you will find a short explanation of some column records:

• Crew ID displays ID numbers highlighted in aqua in case they are already available in the Muster Roll grid.

• Previous Crew ID lists crew ID numbers previously added to the Muster List but removed for some reason.

• Preferred Assignment displays records highlighted in yellow for the crew IDs defined in Preferred Assignments.

• Missing Documents and Expired Documents displays red-highlighted records in case a crew member has any expired, missing certificates:

Besides, in the Muster Roll, you can assign more than one crew member to a single Crew ID. To do this, select a record with a crew member, click Crew Member > Add. It is specifically useful if a station requires two certificates, but, in your database, two crew members have those certificates. In case they are both assigned to the same station, the requirements are fulfilled. As a result, the grid cells are merged, and several crew members belong to the same position:

Replace Crew Member

To replace a crew member previously assigned to a crew ID with a different crew member, use one of the following tips:

• Click the Crew Member button on the ribbon and select Replace from the drop-down list.

• Right-click on the selected crew member in the Muster Roll list and select Crew Member > Replace from the context menu.

As a result, the Replace Crew Member dialog appears, where you can select a crew member for replacement:

Depending on whether you have selected the default position for the replacement or not, you will see different records in the Replace Crew Member dialog. For the default positions, the dialog will hint you to select crew members holding the same positions. In case there is no suitable crew member in the list, click Load All to open a complete list of onboard crew members, select a crew member and click Copy Selection.
In case the system does not find any fitting crew members for replacements, the Replace Crew Member dialog will display an empty grid. Click Load All to view a complete list of onboard crew members, select a crew member and click Copy Selection.

Remove Crew Member

To remove a crew member assigned to the station, select a record to be removed and use one of the following tips:

• Click the Crew Member button on the ribbon and select Remove from the drop-down list.

• Right-click on the selected crew member in the Muster Roll list and select Crew Member > Remove from the context menu.

Click Yes to confirm the changes.
As a result, the selected crew member along with all the associated records will be cleared out from the Muster Roll grid.

Add Reliever

You can assign a reliever to the emergency station. A reliever is a person who will take over the position of an off-signing crew member. A safety manager may select a reliever among:

• Crew members who are going to sign in.

• Onboard crewmembers assigned to a different emergency station.

• Onboard crew members not assigned to an emergency station.

To add a reliever, select a record to which you want to assign a reliever and use one of the tips below:

• Click the Reliever button on the ribbon and select Add from the drop-down list.

• Right-click on the selected record in the Muster Roll list and select Reliever > Add from the context menu.

• In the Reliever column, select the field where you want to add a reliever. Selecting the field makes the

  button appear. Click the button.

As a result, the Add Reliever dialog appears, where you can select a crew member as a reliever:

Depending on whether you have selected a record with the default position or not, you will see different records in the Add Reliever dialog. For the default positions, the dialog will hint you to select relievers holding the same positions for current/planned sea-service activity. In case there is no suitable crew member in the list, click Load All to open a complete list of onboard crew members, select a crew member and click Copy Selection.
For other selected positions (<free selection> entries), the Add Reliever grid will not show any records. Click Load All to view a complete list of onboard crew members, select a crew member and click Copy Selection.
On selecting a reliever, the system verifies whether the person's competence meets the requirements for the position. The Competence and restricted section to the right of the Off Signing section highlights any missing or expired documents in red.
Additionally, you can use the Persons to be planned to XX days after (the current date) spin box to display only the persons who have onboard activities a certain number of days after the current date.

The Crew Station Bill module uses some color indicators to define different statuses:

• Crew IDs already available in the Muster Roll are highlighted in aqua. You can still assign a person with the Crew ID to a new position, but he/she will be removed from the current one.

• If a crew member's name is displayed in green, it means that he/she has a planned activity.

• Yellow-highlighted records for the crew IDs defined in Preferred Assignments.

• If a reliever has any missing or expired documents, they are red-highlighted:

Replace Reliever

To replace a reliever previously assigned to the emergency station, select a reliever to be replaced and use one of the following tips:

• Click the Reliever button on the ribbon and select Replace from the drop-down list.

• Right-click on the selected crew member in the Muster Roll list and select Reliever > Replace from the context menu.

As a result, the Replace Reliever dialog appears, where you can select a crew member for replacement:

Depending on whether you have selected the record with the default position or not, you will see different records in the Replace Reliever dialog. For the default positions, the dialog will hint you to select relievers holding the same positions for current/planned sea-service activity. In case there is no suitable crew member in the list, click Load All to open a complete list of onboard crew members, select a reliever and click Copy Selection.
For other selected positions (<free selection> entries), the Replace Reliever grid will not show any records. Click Load All to view a complete list of onboard crew members, select a reliever and click Copy Selection.
The Crew Station Bill module uses some color indicators to define different statuses:

• Crew IDs already available in the Muster Roll are highlighted in aqua. You can still assign a person with the Crew ID to a new position, but he/she will be removed from the current one.

• If a crew member's name is displayed in green, it means that he/she has a planned activity.

• Yellow-highlighted records for the crew IDs defined in Preferred Assignments.

• If a reliever has any missing or expired documents, they are red-highlighted:

Remove Reliever

To remove a reliever assigned to the station, select a record to be removed and use one of the following tips:

• Click the Reliever button on the ribbon and select Remove from the drop-down list.

• Right-click on the selected crew member in the Muster Roll list and select Reliever > Remove from the context menu.

Click Yes to confirm the changes.
As a result, the selected reliever along with all the associated records will be cleared out from the Muster Roll grid.

Accept Off Signing Changes

You can update the grid with regards to the changes applied to the Sign On/Off dates. To do this, proceed as described below:

1. Click Accept Off Signing Changes on the ribbon:
   
   

2. Click Yes to confirm.
   
   Once completed, the system may:

3. Add a new date and a port to the Muster Roll.

4. Remove a reliever who is not signed on at the sign-off date of an assigned crew member.

Update Off Signers

Keep your Muster Roll updated, i.e. make sure all the below-mentioned statements are satisfied:

• Off-signers are removed from the station.

• Relievers are assigned to the stations at the sign-off dates of assigned crew members (off-signers).

The easiest way to update the Muster List is to click the Update Off Signers button. On clicking, you will see the update progress:

Upon completion of the upgrade, you will see the message stating the number of updated records:

Safety Level

You can filter records by the safety level previously defined (see Safety Levels) and assigned to crew IDs (see Muster Roll Template). To do this, follow the steps below:

1. Сlick the Safety Level button on the ribbon to make the Select Safety Level dialog appear:

2. Within the Safety Level drop-down list, select the safety level by which you want to filter records.

3. Click OK to confirm.

As a result, the filtered records will appear on a separate tab in the working area of the Muster Roll.

Cards Handed Out

Based on the selections in Muster Roll, the Cards Handed Out view displays data on crew members who have already received their safety cards:

Once a crew member is going to sign off, he/she is supposed to return the safety card. To let the system know about the returned cards, follow the steps below:

1. In the Returned column, select the card that has been returned:
   
   

2. Click Set Card Returned on the ribbon to see the confirmation:
   
   

3. Click OK to confirm.

As a result, the selected records are cleared out from the list and become unselected in Muster Roll.
To select/clear all the checkboxes in the Returned column at a time, in the Actions group on the ribbon, choose to click Tag All/Un tag All, accordingly.

Preferred Assignments

There are cases when a crew member prefers to be assigned to a certain Crew ID. For this purpose, you can use the Preferred Assignments view.
Click the Add Preferred Assignment button on the ribbon to enable the fields:

• Crewe (mandatory). Select a preferred crew ID number from the drop-down list.

• PIN (mandatory). Enter an identification number of a crew member.

• Name. The field is automatically filled out based on the records in the database.

Printing Reports

APM provides you with the possibility to print out the Muster List, Safety, and Evacuation cards based on the predefined report settings. To do this, first, make sure the required report is imported and stored in the system.
Once the Muster list setup is completed, switch to Muster Roll and click the Print button on the ribbon > select Crew Station Bill and the report you want to print out.

For more information on how to import different reports, see the Report Generator module.

References

The Report Generator module
The Activities data group