User Interface

After you logged in, you see your Main Page. Adonis has Windows Ribbon interface.
The toolbars are filled with graphical buttons/icons and other commands.
They are grouped by functionality.
There are eight ribbons:

• Modules

• Data groups

• Reports

• Payroll

• View

• Tools

• Setup

• Service Desk

By default, you are at Modules ribbon.
Access to every separate module depends on the user's access rights set by an administrator in Adonis Control Centre.

Open

1. Quick Access Toolbar represents the icons for the set of actions/modules/data groups, each providing the shortcut for the certain menu element without the necessity to select the corresponding menu item on the ribbon.
   See Quick Access Toolbar section.

2. Backstage View gives you the overview of recently opened modules and data groups, allows you to select the interface language, view and manage your user profile, and gives access to various user options.
   See Backstage View section.

3. Modules Ribbon gives access to various modules and commands.
   See Modules Ribbon section.

4. Online Help, Screen Settings and direct Account Access.
   From ver. 2017.1, for a more convenient search of all available modules & data groups, we introduce the Ribbon Search form.
   
   See Online Help, Screen, and Account Settings section.

Modules Ribbon

From the Main Menu Ribbon, you can access various modules:

Icon	Description	Hotkeys
Open	The Crew List is the main screen of the program from which all the other modules and functions of the program begin. Here you can find crew members' lists.	Ctrl+Alt+L
	The Requirements Profile module gives a possibility to add position requirements.	Ctrl+Alt+E
	The Ports module represents a list that contains information about all the ports used in the program. It is used to plan a crew change, define contact persons, necessary documents, and reports.	Ctrl+Alt+J
	The Contacts module is a 'dictionary' that contains clients, agents, private contact information, etc. This information is used almost everywhere in APM.	Ctrl+Alt+B
	The Documents module is designed to be a simple and efficient solution to store scanned copies of documents and any other files. Also, this module provides a unique possibility to merge documents to export any kind of personal information using templates in Word format.	Ctrl+Alt+D
	The Analytical module is a comprehensive data analysis, data mining, and visual reporting solution. Users can break down raw data in any manner they require, using easy-to-understand drag & drop commands and instantly render the desired output to a report printout or export to file.	Ctrl+Alt+U
	The Report Generator is a tool for importing and editing various kinds of reports.	Ctrl+Alt+P
	The rotation Planning module supports different tasks of managing the shipboard rotation of crew members.	Ctrl+Alt+R
	The Crew Change module stores data about on-signers and off-signers at each port. Here you can also assign relievers, perform promotions, book flights, etc.	Ctrl+Alt+C
	The Course Scheduler module enables users to store information about course suppliers, different courses they offer, their schedules, the certificates they are covering. It enables to find/assign persons to courses and onboard drills.	Ctrl+Alt+H
	The Travels module manages the travel requests created for a crew member, follows all processions of flights performed by your travel agent. Travels module is enabled only if Griffin Marine travel interface is chosen for flight booking in Global Options.	Ctrl+Alt+T
	The Flight Inbox module lists all flights booked/processed by an end-user. Flight Inbox module is developed especially for Instone interface. It is not available if any other interface is used.	Ctrl+Alt+T
	The Payroll module is an accounting module developed for defining routines, automatic calculations of payroll transactions, creating payroll reports, etc.	Ctrl+Alt+Y
	The Budget module helps you to define monthly lump sums for different ranks and nationalities on certain vessels.	Ctrl+Alt+G
	The Timecard Registration module provides you access to flexible and time-saving registration of TimeCard data, based upon daily, weekly, biweekly, or monthly Time Card periods. See Timecard Registration Module section.	Ctrl+Alt+M
	The Requisition and Invoicing module is developed for making requisitions for seafarers and invoicing any existing clients.	Ctrl+Alt+I
	The Cabin Allocation module is a simple and efficient tool for handling cabins allocation for the crew. It keeps a track of all the cabins of a certain vessel and by whom which of them is occupied.	Ctrl+Alt+N
	The Crew Station Bill module helps to maintain the Muster roll and In-port Manning, giving an overview of which person is assigned to which role, his emergency station, and if he has any expired or missing certificates.	Ctrl+Alt+W
	From ver. 2018.1, we introduce the brand-new module designed to control the onboard crew who have shore-visits during a stay in a port but without signing off.

Manage tab
All the specific commands for every module are not always visible on the screen but are context-sensitive, i.e. are shown only for the module that is currently active.
All commands are grouped under the Manage tab. It is hidden when the module is not selected.
The ribbon organizes commands as a set of buttons/tabs, each responsible for some action (add, open, delete, print, etc.):

• Every module has its specific commands under Manage tab.

• Right-click the module space and its popup menu with the same commands as under Manage tab appears.

From ver. 2017.2, for data groups & modules we added the possibility to call a Find panel (same as earlier introduced in Crew List module).

This panel allows to narrow down the list of grid records to those that only correspond to search criteria:

1. Each data group/module offering a grid allows you to call a Find panel.

2. Users can type any text they would like to search for.

3. The grid will be filtered to only show records which contain input text in any of the displayed fields.
   To hide the Find panel, click Find icon again.

Quick Access Toolbar

Options

1. The toolbar represents icons for the set of actions/modules/data groups, each providing the shortcut for the certain menu element without the necessity to select the corresponding menu on the ribbon.

2. Listing of the toolbar icons with the possibility to hide any of them.
   To hide, remove the tick.

3. Used for the Toolbar customization. Displays the entire system structure from a module to any of related actions with the possibility to add an element for easy and quick access.
   See How to Add an Icon to Quick Access Toolbar section below.

4. Used for the Ribbon customization, allowing you to re-group, rename & show/hide any of the ribbon elements to provide you with the interface suitable for your daily activities.

How to Add an Icon to Quick Access Toolbar

In addition to the Main Menu, it is possible to add an icon to the Quick Access Toolbar. Then, if a user often needs to work with a special data group/module, it will be very useful.
There are two ways of adding:

• Right-click the needed icon, select Add to Quick Access Toolbar command:

  
  
  

On the toolbar, select Customize Quick Access Toolbar option:

Quick Access Toolbar Customization box appears:

1. Select commands category.

• Drag and drop selected command from the left column to the right or click

  . 

• To remove a command from the toolbar, drag and drop it from the right column to the left or click

• After you are done, click OK. 

Backstage View

Backstage view:

• gives the possibility to change current client (org. unit);

• gives the overview of recently opened modules and data groups;

• allows to select the interface language;

• let's view and manage your user profile;

• gives access to various user options.

From ver. 2017.6
For more compliance with Microsoft standards, we provided Office-style Print functionality in Backstage view, allowing to print any active grid:

• This is the analog to grid right-clicks popup Print menu.

Same changes are performed for Export allowing to export the active grid to an external file:

Open Recent

1. This section splits all available details into 3 groups: crew list persons, data groups & modules, reports.

2. The section displays the latest accessed elements as per what is selected in Section 1.
   If you select Crew List, recently accessed persons are shown, the same approach is used for other elements to be selected.

Select Language

You can switch between various localization languages offered by APM.
All elements of the user interface will be displayed using the terms of the selected language.
New other localizations can be added upon request.

View Profile

1. This section contains the contact information of the user currently logged in. All information is presented as it has been added in Adonis Control Centre by your system administrator.|

2. An option that will help you to simplify access to the application.
   When the checkbox is set, APM will offer you the corresponding login/password already inputted in the login form.  This can be very helpful if your account is named according to a position in your company.

3. Upload your picture to personalize your login name in Adonis Personnel Manager.

4. A screenshot of your signature can be uploaded to automatically appear in certain reports later.

User Options

Individual users of the Adonis Personnel Manager can select a variety of User Settings to customize the manner of the system to operate for them only.
All user preferences are saved and remembered for each user & do not affect anyone else.

1. From 2018.3, some options are moved to corresponding data groups/modules (e.g.: payroll, rotation).

1. Options are split into logical groups as per what part of the application is affected.

2. Displays the set of options related to the corresponding unit in Section 1 & their current state for a user who is logged in.

Online Help, Screen, and Account Settings

This section gives you the possibility:

• to get to online User Manuals;

• to customize your ribbon:

• to maximize/minimize your screen;

• to change your password:

• to get to the user settings;

• to use Ribbon Search form:

1. Click the icon on the top-right side of the application, right next to a user name.

2. Input a text sample that should be searched, click Enter.

3. Context search will be applied through all elements of the ribbon. All found records will be grouped according to their general place in the application (Modules/Datagroups/Reports/etc.).
   
   

Grid Customization

You can customize your module's grid layout as you wish.
The available options are the following:
Let's take as an example the Contacts module.
Columns Ordering
You can move a column to a grid place you like. For that you need just drag and drop the column header to the required place:

Columns Sorting
To sort the order of the records, right-click the column header, select Sort type:

Or you can just click the header:

• 1st click - ascending sorting;

• 2nd click - descending sorting.

Columns Hiding
It is possible to hide a column that you don't want to see for some time, and this will not have an impact on the other users.
For that click the button in the left upper corner and remove a tick near the column name that you want to hide:

• In the example, we have removed ID and Area columns.

Columns Filtering
It is also possible to filter data. It can be convenient if there is a long list of records and a user wants to see only some of them.
For that: click the filter button that appears when you move the cursor on the column header.
You will find a filter drop-down list containing available filter checkboxes:

In our example, we selected the Training Course check-box in Category column.
Then only records with Category (Contact Type) = Training Course are shown:

• Select (All) item in the drop-down list when you want to see all the records again.

• Clear filter check-box to re-set.

Changing Columns Width
You can extend/reduce the column width by dragging the column border.
Or, not to do this manually, you can choose the option Best Fit/Best Fit (all columns) from the right-click menu:

• The program will remember this change if you switch to another crew member or even if you log off then log in again later.

Columns Grouping
There is a possibility to sort the Grid by columns. Right-click the column header and select Group By This Field option:

• If you want to reset the settings, right-click any column and select Reset Grid Layout command.

Creating Instant Filters
Grids used in applications now provide easy & user-friendly possibilities to create instant filters, containing various conditions.
An end-user can filter results by any field:

A filter row is a simpler alternative to filter dropdowns. It is displayed directly under column headers =
If a field contains string data, a filter row uses a LIKE operator. You can specify wildcard operators for a LIKE-match.
The default operators are a percent sign (%) for a substring comparison and an underscore (_) for single-character comparison.
Important: filtering is case insensitive.

Dock Functionality

From APM version 2017.4, we introduce the new customization approach to make your work with APM even more convenient.
We replaced internal Crew Lists (hide/show option) from Personal Details, Payroll & Timecard modules with new functionality to Dock the current module (crew list, contacts) or data group.
This gives you full filter and searches functionality in the crew list view that was not available earlier in the embedded crew list.
It also allows you to open any modules and data groups that do now have the embedded crew list in place beside the docked crew list.

So, the result can be as below:

1. Docked Crew List to Left.The Crew List view will always be visible in the area you selected.
   Its appearance will not be affected by other modules/data groups being open.
   You can customize the width of the Dock area according to your needs by moving borders with the cursor.

2. Chosen/opened modules and data groups will appear on the rest of the screen in tabbed or window mode according to your preference. You can switch between them freely.
   When selecting another pin in the Crew list, all opened data groups will be updated according to the new person's data.

3. Context/Manage buttons will be shown belonging to the docked crew list and data group/module currently active/selected at the main workspace area.
   
   The functionality to save layouts works as before.

4. Open Crew List module, under Manage the tab you will find the possibility to dock the crew list to the place on your working area as you wish (to left, right, top or bottom):

When we dock the crew list to the selected area for example to left, it fixes/freezes the crew list screen:

The remaining part can then be used to display the other screens (modules, data groups) according to your needs without overwriting the crew list.

We will be displayed on the right side of the crew list.

In addition to the crew list, you can also dock almost every data group (Activities, Competence, Overview, etc.) to various screen areas, using the same Dock button under Manage menu of the opened data group.

This allows you to customize your workspace most properly, for example:

We docked the Crew list and Activities data group to the Left.
On the right, we can work with other modules/data groups.

There is a possibility to 'Pin' docked crew list or data group by using a special icon near its name.

Then docked screens will be displayed on the left in hidden mode and arise when you hover over it.
It can save your space. To reset – click this icon again.

• These Docking settings are user-related and will not affect any other application user.

To reset the Dock functionality back, click button under Manage menu.