How to add Extra Days/ Deviations on sign-on/ off

Owned by Daria Chebotaieva
Last updated: Jan 29, 2024
4 min read

This article explains how to add Extra Days on Sign On/ Off

Setup

  1. Open Global Options and activate the Register Extra Days option under the Activities tab.

  2. Go to the General Codes > Activity Views and add columns for Extra Days on Sign On/ Off (if you need them).

    The columns will appear under the corresponding view in the Activities datagroup.

  3. Under the General Codes,> Activity Codes define the new activity that will be used for Sign On/ Off days (e.g. Onboard Quarantine, Sick Onboard).

Usage

  1. Open Rotation Planning and select the shift where you want to add Extra Days (e.g. for Onboard quarantine).

  2. Open Shift Details and define Extra Days on Sign On/ Off, along with the activities to be used for those days.
    You will see that our shift has become hashed - this is how we identify that there are extra days for this shift.

  3. The extra days we added will be then shown in activity details.

  4. Once we calculate we will see that all the payroll entries are split days based on the Extra Days that we added.

Introduction

Sometimes there are cases when we need to split onboard days for the crew into several types (e.g. Regular Onboard, Onboard Quarantine, Sick Onboard), and for those days the person should receive different payments in Payroll.

Especially for such a situation, we have provided the possibility to register Extra Days on Sign On/ Off in Rotation Planning, which will be reflected both in Activities and in Payroll.

It is also possible to have such activities overlap with the following leave when necessary.

Let's check in detail how to set up and use this functionality.

Setup

Open Global Options and activate the Register Extra Days option under the Activities tab.

If you want extra activities to overlap the following leave period, turn on the Allow overlap on other activity types option on the activity code under the General Codes > Activity Codes.

Usage

  1. Open Rotation Planning and select the shift where you want to add Extra Days.

  2. Use the menu Shift > Add Shift Extension to the regular shift.

     

  3. Define the details on if you want to extend the shift for sign-on or sign-off. Set the number of days & activity that is allowed to overlap with other shifts. Then click Ok.

     

  4. The extra days will be added to Rotation Grid under a separate shift. It will be linked with an arrow to the original shift to define the relation. Both shifts will be hashed (///) to easily differentiate them from the rest.

     

    A separate activity will also be created for the extra days in the Activities Datagroup which will also be reflected in the Activities Gantt.


    - If the option Allow overlap on other activity types was set for the extra activity, then it will be overlapping the following leave. Thus the original shift definition will stay unchanged.

    - If not, then the standard rules for activity handling would be applied. See section.

  5. The Payroll will be calculated based on the regular rule for autogeneration according to the settings set on the Activity Code, Payscale, etc.
    If the entries are not generated check this article: